Litigation Law Assistant

6 days ago

New Orleans, Louisiana, United States Lobman Carnahan Full time

Job Overview:

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Lobman Carnahan is seeking an experienced Legal Secretary to undertake a variety of administrative and clerical tasks, while working under a team of defense-oriented attorneys.

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About the Role:

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This full-time position requires a team-oriented individual who can produce timely, consistent work product under the highest standards. Responsibilities include typing and transcription for a team of attorneys, communicating effectively with managing attorneys, clients, and staff, and providing support to a team of attorneys.

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Key Responsibilities:

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  • ">
  • Timely typing and transcription for a team of three to four attorneys.">
  • Communicate effectively with managing attorneys, clients, and staff.">
  • Provide support to a team of attorneys.">
  • Answer phone calls, take notes/messages and redirect phone calls when necessary.">
  • Maintain electronic and physical documents of case files within a shared network database.">
  • Transcribe dictation into correspondence, legal documents, pleadings and reports.">
  • Maintain and update inventories of contact details, file details, and other relevant case file information.">
  • Drafting, proofreading, and preparation for review documentation, including but not limited to: correspondence, legal documents, legal briefs, pleadings, motions, and discovery, various records, and reports.">
  • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.">
  • Preparation and organization of physical and electronic case files.">
  • Record and store client information.">
  • Other support to attorneys including time entry and billing, scheduling and maintaining calendars, opening and closing files, and other administrative tasks.">
  • Preparation of subpoenas, subpoena duces tecums, demands, authorizations, requests for corporate vendors and government agencies.">
  • Organization, recordation, payment, and handling of incoming invoices, bills to clients, vendors, and third-party providers.">
  • Arranging service of subpoenas and monitoring affidavits of service.">
  • Assisting with deposition, motion, mediation, and trial preparations.">
  • Conducting telephone conversations with clients, adjusters, court, court reporters, attorneys.">
  • Scanning, Faxing, Photocopying and bates-stamping documents.">
  • Other clerical and administrative tasks and duties as requested and/or necessary to assist and prepare a team of attorneys for various litigation needs throughout the life of a case.">
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Requirements:

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  • ">
  • 1 year of transcription experience.">
  • 2 years of insurance defense experience preferred.">
  • Excellent communication and interpersonal skills.">
  • Strong typing, spelling, grammar, proofreading, and clerical skills.">
  • Microsoft Office, including Outlook, Word, Excel.">
  • Outstanding time management and typing skills.">
  • Adobe Acrobat and other .pdf editing software and applications.">
  • Working knowledge of PACER.">
  • Proficient skills in internet research.">
  • Proficient skills in social media platforms.">
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Benefits:

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  • 401(k)">
  • 401(k) matching">
  • Dental insurance">
  • Health insurance">
  • Paid time off">
  • Retirement plan">
  • Vision insurance">
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Schedule:

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  • 8 hour shift">
  • Monday to Friday">
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Estimated Salary:$70,000 - $90,000 per year based on location and experience.

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About Lobman Carnahan:

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We are an equal opportunity employer offering medical, dental, and vision benefits.

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