Accounting Assistant

5 days ago

Leonardtown, Maryland, United States Winters Sheet Metal Inc DBA Winters Heating & Cooling Full time
Job Title: Accounting AssistantJob Summary

We are seeking an experienced Accounting Assistant to join our team at Winters Sheet Metal Inc DBA Winters Heating & Cooling. The successful candidate will provide administrative and financial support to our management staff, ensuring the smooth operation of all finance/accounting matters.

Responsibilities
  • Work closely with the Accounting Manager to ensure the accuracy and timeliness of financial records and reports.
  • Match invoices to statements and purchase orders to invoices, ensuring swift payment and accurate billing.
  • Collect and confirm the accuracy of all charges and expenses for a file to be billed.
  • Proactively identify and resolve billing-related issues.
  • Input accounting data into the accounting system with speed and accuracy.
  • Order and maintain inventory of office and warehouse supplies.
  • Provide support in producing financial statements and applications, preparing spreadsheets, reports, and correspondence as required.
  • Plan, organize, and manage your workload to ensure timely and accurate contribution to the company's monthly financial reporting process.
  • Provide administrative and financial support to the management staff.
  • Handle sensitive and confidential information professionally, maturely, and discreetly.
  • Create and provide various financial reports.
  • Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals.
  • Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers, and ad hoc analysis.
  • Prepare month-end journal entries focused on cost accruals and reconciliations.
  • Respond to finance-related queries.
  • Direct customer contact.
  • Answer phones and assist customers.
  • May be expected to cross-train in other administrative staff functions to support the office and contribute to associate development.
Requirements
  • High School Diploma or General Education Degree (GED)
  • 4 years experience as an Accounting Assistant
  • 2 years experience in Accounts Receivable/Accounts Payable
  • Thorough understanding of accounting processes and procedures
Preferred Qualifications
  • 2-3 years experience in accounting/bookkeeping/finance
  • Self-motivated and enthusiastic
  • Able to work effectively with minimal management guidance/supervision
  • Good communication and listening skills
  • Great organizational skills used in planning own work
  • Good analytical ability
  • Good problem-solving ability
  • Ability to work under pressure and meet targets and deadlines
  • Able to work in a busy office environment that often demands high levels of concentration
  • Able to respond effectively to changing priorities
  • Awareness of the provisions of the Data Protection Act and being able to apply these within the organization
  • Available to work and able to manage high volume workload, especially during month-end close period
Schedule

8-hour shift, Monday to Friday, 40 hours per week

Education

High school or equivalent (Preferred)

Experience

Accounting: 2 years (Required), QuickBooks: 2 years (Required)

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