Meeting Operations Specialist

3 weeks ago


Dayton, Ohio, United States One 10 LLC Full time
About the Opportunity
We are seeking an Event Administrator to join our team at One10 LLC. As a key member of our Events Operations Leadership, you will play a critical role in supporting meeting and incentive programs. Your expertise will help us deliver exceptional experiences for our clients and stakeholders. If you have a passion for event planning, excellent communication skills, and a keen eye for detail, this could be the perfect opportunity for you

Responsibilities
Coordinate with internal teams to manage and support assigned meeting and incentive programs. Develop effective inter-departmental processes to improve efficiency and quality. Author and maintain communication documents to provide guidelines for client and participant communications. Create timelines to ensure timely deliverables and monitor progress. Provide excellent oral and written communication skills to effectively present information and respond to questions from individuals, groups, and clients. Collaborate with teams to develop solutions that improve processes and evaluate ongoing effectiveness. Manage inventory of merchandise, monitor final fulfillment, and provide shipping updates to Director and AD. Assist with invoicing, payment requests, and financial reporting requirements. Partner with Event Managers to prepare program materials, including commercial invoices, for on-time shipment. Work at the Dayton office location a minimum of 3 days per week, or as required.

Requirements
An associate degree or equivalent combination of education and experience. Two+ years' experience in coordinator position or equivalent experience. Knowledge of corporate incentives and/or meeting planning a plus. Excellent grammar/proofreading skills and attention to detail. Advanced knowledge in Microsoft Office-Excel, Word, PowerPoint, and Outlook. Ability to multitask and prioritize workload, work well under pressure, and meet deadlines. Possess excellent verbal and written communication skills to effectively present information and respond to questions from individuals, groups, and clients. Maintain a positive and professional attitude, working collaboratively with colleagues to achieve shared goals.

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