Document Control Specialist

19 hours ago


Norwood, Massachusetts, United States Michael Page Full time
Job Summary

As a Document Control Associate at Michael Page, you will play a crucial role in ensuring the smooth operation of our global quality management system. Your primary responsibility will be to manage document control functions, including routing documents for review and approval, tracking progress, and coordinating with internal teams to ensure up-to-date document status and tracking. You will also be responsible for maintaining organizational systems to track documentation needs across business units, supporting ISO/IATF compliance by handling documentation requests and requirements, and creating charts and graphs to visualize R&D project progress and metrics for presentations. Additionally, you will build interactive dashboards for Quality Management projects, convert Oracle data into actionable Excel spreadsheets and PowerPoint presentations, and ensure data accuracy and perform data entry tasks. If you have a strong proficiency in Microsoft Excel, experience with Oracle ERP systems and SharePoint for document management, and excellent organizational and time management skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities

Manage document control functions related to global quality management system compliance
Route documents for appropriate review and approval, tracking progress throughout the process
Coordinate with internal teams to ensure up-to-date document status and tracking
Maintain organizational systems to track documentation needs across business units
Support ISO/IATF compliance by handling documentation requests and requirements
Create charts and graphs to visualize R&D project progress and metrics for presentations
Build interactive dashboards for Quality Management projects
Convert Oracle data into actionable Excel spreadsheets and PowerPoint presentations
Ensure data accuracy and perform data entry tasks

Requirements

3-5 years of experience in document control, manufacturing, quality, or ISO-related fields
Strong proficiency in Microsoft Excel, including pivot tables, data visualization, and formulas
Experience with Oracle ERP systems and SharePoint for document management
Excellent organizational and time management skills, with the ability to multitask and prioritize
Strong attention to detail, ensuring accuracy in document handling and data entry
Ability to create effective visualizations like charts and graphs for project reporting
Strong communication skills for coordinating across departments and managing document flow
Self-motivated with the ability to work independently and manage multiple tasks with minimal supervision
Familiarity with ISO/IATF standards and requirements for documentation
Expertise in building dashboards and reports using Power BI or similar tools

What We Offer

Comprehensive healthcare coverage, including medical, dental, and vision plans
Competitive 401(k) retirement plan with company match
Paid time off (PTO) and paid holidays
Life and disability insurance options
Opportunities for career advancement and professional development
Tuition reimbursement programs for continued education
Employee assistance programs (EAP) for personal well-being
Flexible spending accounts (FSA) for healthcare and dependent care
A positive, inclusive work environment
Performance-based incentives and bonuses

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