Center Records Coordinator

2 days ago


Detroit, Michigan, United States Matrix Human Services Full time
Job Summary

The Center Records Coordinator plays a vital role in supporting the Birth to 5 Center Managers and administration staff by providing administrative and clerical assistance. This position is responsible for maintaining accurate and up-to-date records for the Birth to 5 program, ensuring compliance with agency, program, and governmental regulatory requirements.

Key Responsibilities
  • Complete required center-based paperwork, including parent volunteer sheets, communicable disease reporting, and parent meeting forms.
  • Create and maintain children's files for new enrollment and ensure accurate health records, including physical examinations and immunizations.
  • Run monitoring reports and submit required reports to the site supervisor or designee.
  • Monitor health documentation to ensure it is current and accurate.
  • Take and record attendance, call parents regarding absences, and initiate the attendance policy when needed.
  • Track volunteers and in-kind documentation.
  • Participate in the application and enrollment of children for the program and assist in maintaining enrollment.
  • Maintain adequate safeguards for the privacy and confidentiality of information.
  • Complete required documentation of relevant activities and submit records and reports in a timely and accurate manner.
Requirements

The ideal candidate will possess excellent organizational and communication skills, with the ability to maintain confidentiality and handle sensitive information. They will also be proficient in record-keeping and reporting, with a strong attention to detail and ability to work accurately under pressure.

About Matrix Human Services

Matrix Human Services is a leading provider of human services in Detroit, with a commitment to educating children, supporting families, and rebuilding neighborhoods. Our team is dedicated to making a positive impact in the community, and we are seeking a highly motivated and detail-oriented individual to join our team as a Center Records Coordinator.



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