Business Services Associate
3 weeks ago
We are a national third-party logistics company dedicated to providing excellent services and fostering a positive culture since our founding in 1982.
Our Mission
- To deliver exceptional logistics solutions that exceed customer expectations.
- To foster a positive culture that values diversity, equity, and inclusion.
Job Description:
The Administrative Assistant plays a vital role in the efficient operation of the organization by performing various administrative and clerical tasks, including handling daily office tasks and supporting the leadership team.
Key Responsibilities:
- Greets and checks in visitors, verifies their credentials, and provides the necessary documents and equipment.
- Scheduling
- Coordinate vendor visits with the landlord.
- Assist HR with events planning and execution.
- Coordinate needs of major events and visits.
- Maintain the facility calendar of major events and visitors.
- Maintain Controlled Access.
- Emergency Roster Log updated as needed.
- New hire sign-in visitor log verifies credentials and communicates parking information and PPE supplies.
- Maintains and updates locker access for hourly Team Members.
- Maintains Access to Security Cage.
- Reporting
- Creates Excel reports.
- Assists updating PowerPoint slides.
- Data entry into KPI File.
- Posts SQDCT postings on the VDM board.
- Checks and distributes mail.
- Purchasing
- Assigns POs and makes purchases for warehouse and admin areas.
- Setups new vendors.
- Provides Cinta's invoice carpet services to AP.
- Assists with quotes for vendor service.
- Approves invoices in Corporate AP System.
- Intermediate skill level with MS Office (Outlook, Word, Excel, and PowerPoint).
- Excellent verbal, written, and interpersonal communication skills.
- Ability to work independently on assigned tasks.
- Able to work collectively with management and team members.
- Good basic math skills.
- Strong attention to detail.
- Ability to organize and manage multiple priorities.
- Ability to work in a team environment.
$60,000 - $75,000 per year, depending on experience.
Benefits:- Vacation & Sick Time
- Holiday Pay
- 401K Profit Sharing
- Medical, Dental, Vision
- Voluntary Term Life Insurance
- Company Paid Life Insurance
- Career Development Opportunities
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