Inventory Specialist

1 day ago

Quincy, Massachusetts, United States Walgreens Full time
Job Description:

Responsibilities:

  • Execute, monitor, and train inventory best practices and standard operating procedures for the entire store, including front end and pharmacy.
  • Support pharmacy inventory management activities, including receiving, counting, ordering, and facilitating returns.
  • Champion On-Shelf Availability and receive, count, price, return, and manage in-store inventory processes.
  • Validate and ensure accuracy of planograms.
  • Review and coordinate the proper use of reports and system applications, impacting front end and pharmacy on-hand balances and pricing.
  • Execute and maintain front end and pharmacy asset protection techniques and file claims for warehouse and vendor overages, shortages, order errors, or damaged goods, including prescription drugs.
  • Open and close stores in the absence of management, including required systems start-ups, cash handling, and cashier responsibilities, and ensure the floor and stock room are ready for the business day.

Customer Experience:

  • Engage customers by greeting them and offering assistance with products and services.
  • Resolve customer issues and answer questions to ensure a positive customer experience.
  • Model and share customer service best practices with team members to deliver a distinctive and delightful customer experience.

Operations:

  • Execute and coach team members on warehouse and vendor inventory management processes, including creating, reviewing, and receiving orders.
  • Scan in all deliveries while the vendor is still in the store, including common carrier deliveries, and focus on One Box receiving.
  • Take the appropriate action marking delivery as received if the product was physically delivered, contacting the vendor for past undelivered scheduled receipts, and opening tickets as needed to correct inaccurate orders.
  • Verify all pharmacy shipments are posted for products physically received at the store.
  • Complete or verify postings of all pharmacy warehouse orders, ABC prescription and OTC orders daily, secondary vendor orders, flu and dropship orders, performing any necessary tote audits, and accurately reporting any shortages or damaged product.
  • Complete On-Shelf Availability (OSA) end-to-end process, including warehouse and direct store delivery (DSD) for planogrammed departments, executing disposals, call-ins, and vendor returns before expiration, completing scan outs/scan outs returns on all subscribed departments, including vendor/DSD departments and pharmacy scan outs.
  • Under the supervision of the pharmacist-in-charge, complete pharmacy inventory activities, including pharmacy recalls following Pharmacy Hazardous Waste Policy, vendor returns, non-controlled, and damaged salvage returns.
  • Facilitate excess inventory returns or interstore pharmacy transfers where applicable for non-returnable ABC overstock.
  • Verify posting of all pharmacy/prescription claims.
  • Complete execution of all pricing activities, including price changes, markdowns, and markdowns deletes.
  • Responsible for basic department pricing, including daily price changes, accurate pricing with correct signage, and reliable and timely completion of any additional regulatory pricing tasks.
  • Support front end and pharmacy ordering by ordering expense items.
  • Monitor pharmacy manual orders to identify excess orders.
  • Maintain consigned inventory and orders as required.
  • Ensure all designated pull & quarantine item on-hands are updated and placed in the designated holding area.
  • Maintain accurate inventory counts.
  • Maintain the accuracy of on-hand quantities, including basic departments, stockroom, and overstock locations.
  • Under the supervision of the pharmacist-in-charge, maintain accurate inventory counts and accuracy of on-hand quantities in pharmacy and complete pharmacy smart counts.
  • Ensure the store maintains inventory compliance with state and local laws regarding regulated products, such as alcoholic beverages and tobacco products.
  • Assist in the maintenance of inventory records, including receiving and posting of all products received at the store in all inventory systems.
  • Organize files and retain all invoices/receipts/return authorizations necessary for all inventory activities.
  • Help prepare for physical inventory and support physical inventory day activities, including preparing sales floor, stockroom, and pharmacy for inventory and auditing the third-party team on the day of inventory.
  • Support keeping all counters and shelves clean and well merchandised.
  • Be knowledgeable of all store systems and equipment.
  • Assist and coach store team on all package delivery activities, including scanning in and out of packages, completing all daily inventory functions, and package returns at Walgreens.
  • Support execution of Pickup Program.
  • When serving as the leader on duty, responsible and accountable for registering all related sales on assigned point-of-sale system (POS), including records of scanning errors, price verifications, items not on file, price modifications, and voids.
  • Complete product returns, order voids, customer refunds, cash drops to safe, and provide change as requested for point of sale.
  • Comply with all company policies and procedures and maintain respectful relationships with coworkers.
  • Complete any additional activities and other tasks as assigned.

Training & Personal Development:

  • Attend company-based trainings for continuous development and complete all e-learning modules, including safety training requirements.
  • Obtain and maintain a valid pharmacy license/certification as required by the state.

Communications:

  • Serve as a liaison between management and non-management team members by coaching and developing other capabilities with inventory systems.
  • When serving as the leader on duty, communicate assigned tasks to team members and report disciplinary issues and customer complaints to management.

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