Administrative Specialist CL3

3 weeks ago

Orono, Maine, United States Maine's Public Universities Full time
Job Summary

The Administrative Specialist CL3 provides critical administrative support to staff, students, and faculty at the Advanced Structures and Composites Center. This role plays a key part in supporting Center outreach, coordinating with visitors/clients to schedule tours and meetings with the appropriate internal contacts and tour guides, and addressing any needs for such meetings, including scheduling of conference rooms, parking, and catering.

Key Responsibilities
  • Screens calls, visitors, and mail
  • Processes confidential information
  • Assists with security clearance for guests at the ASCC Portland and Brunswick Locations
  • Vets guests/clients, completes visitor request forms when needed, maintains vetting log, gives instruction on visitor requirements as it relates to controlled projects, checks IDs, ensures guests are signing in, makes copies of documents that prove an individual's citizenship, makes badges for visitors, clients, tour groups, etc., escorts guests/clients when necessary
  • Greets a wide variety of visitors (federal and state government, top executives, University of Maine Sr. Administration staff, etc.), orders office, cleaning, and other supplies as needed, ships and receives domestic, international, and freight, assists with ASCC events and coordination of catering, schedules and maintains conference rooms, supplies, and cleanliness, coordinates with other university departments and contractors for facility-related maintenance and modifications, assists and coordinates with cleaning services staff, supports ASCC HR team with new employee and student hire administrative tasks, administrative support for ASCC Portland and Brunswick staff
  • Compiles, formats, and prepares reports for distribution, edits and updates documents, non-technical lists, tools, and project dashboards
About the University

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea, and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research, and service for Maine, the nation, and the world.

The University of Maine offers a wide range of benefits for employees, including tuition benefits (employee and dependent), comprehensive insurance coverage, including medical, dental, vision, life insurance, and short and long-term disability, as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high-quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.

Qualifications

Required:

  • High school diploma or equivalent (G.E.D.)
  • Minimum two years of administrative/office experience
  • Demonstrated skills in operating office equipment (copiers, scanners, faxes, etc.)
  • Effective written, oral, electronic, and interpersonal communication skills
  • Demonstrate the ability to prioritize and manage workload, multi-task in an extremely busy fast-paced, team-oriented, customer-driven environment
  • Proven excellent customer service
  • Demonstrated attention to detail
  • Demonstrated ability to work independently and meet deadlines
  • Experience with Google Suite and Microsoft Office Suite

  • Administrative Specialist CL3

    4 days ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the RoleThis Administrative Specialist CL3 position is a key member of the School of Nursing team, providing administrative support to the faculty and staff. The successful candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative...

  • Administrative Specialist CL3

    4 days ago

    Orono, Maine, United States University Of Maine System Full time

    Job SummaryThe Administrative Specialist CL3 provides critical administrative support to staff, students, and faculty at the Advanced Structures and Composites Center. This role plays a key part in supporting Center outreach, coordinating with visitors/clients to schedule tours and meetings with the appropriate internal contacts and tour guides, and...

  • Administrative Specialist CL3

    4 days ago

    Orono, Maine, United States University Of Maine System Full time

    Job SummaryThe Administrative Specialist CL3 provides critical administrative support to staff, students, and faculty at the Advanced Structures and Composites Center. This role plays a key part in supporting Center outreach, coordinating with visitors/clients to schedule tours and meetings with the appropriate internal contacts and tour guides, and...

  • Administrative Specialist CL3

    5 days ago

    Orono, Maine, United States Maine's Public Universities Full time

    Job DescriptionThe Administrative Specialist (CL3) provides critical administrative support to staff, students, and faculty at the Advanced Structures and Composites Center.This position plays a key role in supporting Center outreach, coordinating with visitors/clients to schedule tours and meetings with the appropriate internal contacts and tour guides, and...

  • Administrative Assistant CL3

    3 weeks ago

    Orono, Maine, United States Maine's Public Universities Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at the University of Maine. This is a full-time position that will provide administrative support to the School of Nursing and other departments as needed.Key ResponsibilitiesProvide administrative support to the School of Nursing, including updating the school's website and...

  • Administrative Support Specialist

    3 weeks ago

    Orono, Maine, United States University Of Maine System Full time

    About the JobThe Administrative Specialist (CL3) plays a critical role in providing administrative support to staff, students, and faculty at the Advanced Structures and Composites Center. This position requires a high level of organization, attention to detail, and excellent communication skills.Key ResponsibilitiesScreens calls, visitors, and mail to...

  • Administrative Support Specialist

    3 weeks ago

    Orono, Maine, United States University Of Maine System Full time

    About the RoleThis Administrative Specialist CL3 position is a key member of the School of Nursing team, providing critical support to faculty and staff. The successful candidate will be responsible for a wide range of administrative tasks, including updating the School of Nursing website, assisting with grant support, and scheduling meetings and room...

  • Administrative Specialist CL1

    4 days ago

    Orono, Maine, United States University Of Maine System Full time

    Job SummaryThe University of Maine System is seeking a qualified individual to fill the position of Administrative Specialist CL1 in the Shared Processing Center.Key ResponsibilitiesPerform complex clerical duties in all phases of the office operation, including processing of admission application materials, immunization documents, and loan processing...

  • Administrative Specialist CL1

    4 days ago

    Orono, Maine, United States University Of Maine System Full time

    Job SummaryThe University of Maine System is seeking a highly skilled Administrative Specialist CL1 to join our team. This is a full-time regular continuing position located in Orono on the University of Maine campus.Key ResponsibilitiesProcess incoming mail, including sorting, batching, scanning, and indexing using the ImageNow system.Review data for...

  • Administrative Assistant

    4 weeks ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the JobWe are seeking an experienced Administrative Specialist to join our team at the University of Maine. This is a part-time, on-site position that requires frequent interactions with internal and external contacts through in-person, telephone, and email communication.Key ResponsibilitiesProvide administrative support to the CCIDS Director,...

  • Administrative Support Specialist

    5 days ago

    Orono, Maine, United States University Of Maine System Full time

    Job SummaryThis position provides administrative support to the Department of Mathematics and Statistics. The successful candidate will be responsible for performing a wide range of administrative and clerical duties, including managing office operations, coordinating events, and providing excellent customer service to internal and external clients.Key...

  • Administrative Assistant

    3 weeks ago

    Orono, Maine, United States University Of Maine System Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at the University of Maine System. As a key member of our department, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to internal...

  • Nutrition Specialist

    1 week ago

    Orono, Maine, United States RN-Staff Full time

    Job Summary:York Hospital in York, Maine is seeking a skilled Nutrition Specialist to join our team at our main campus location. This is a full-time, 40 hour per week, 4 - 10 hour days from 6:30 am to 5:00 pm, Monday, Tuesday, Thursday and rotating weekends. No call.The inpatient Nutrition Specialist plays a vital role in the healthcare team by: Conducting...

  • Big Data Operations Specialist

    4 days ago

    Orono, Maine, United States Procyon TS Full time

    Job Title: Big Data Operations SpecialistJob Summary:Procyon TS is seeking a highly skilled Big Data Operations Specialist to join our team. As a key member of our data engineering team, you will be responsible for setting up and managing production Hadoop clusters, driving automation of Hadoop deployments, and ensuring the overall performance and security...

  • Academic Advisor and Student Support Specialist

    4 days ago

    Orono, Maine, United States Maine's Public Universities Full time

    Job DescriptionThe College of Liberal Arts and Sciences Academic Advisor and Student Support Specialist position advises undergraduate students in the College of Liberal Arts and Sciences (CLAS), primarily students in the Explorations program who enter UMaine as undeclared. Using a purposeful, holistic, and developmental approach, the Academic Advisor and...

  • Academic Advisor and Student Support Specialist

    3 weeks ago

    Orono, Maine, United States University Of Maine System Full time

    Job Title: Academic Advisor and Student Support SpecialistUniversity of Maine System is seeking a highly motivated and experienced Academic Advisor and Student Support Specialist to join our team. The successful candidate will provide academic advising and support services to undergraduate students in the College of Liberal Arts and Sciences.Key...

  • Student Access Specialist

    2 months ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the RoleThe University of Maine is seeking a highly skilled and dedicated individual to fill the position of Student Access Specialist. This role is a critical part of our commitment to providing equal access to education for students with disabilities.Key ResponsibilitiesMeet with students who have varying disabilities to evaluate disability...

  • Student Access Specialist

    1 month ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Access Specialist to join our team at the University of Maine. As a key member of our Student Accessibility Services (SAS) team, you will play a vital role in creating educational access for students with documented disabilities.Key ResponsibilitiesEvaluate disability documentation and...

  • Academic Advisor and Student Support Specialist

    4 weeks ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the PositionThe University of Maine is seeking a highly motivated and experienced Academic Advisor and Student Support Specialist to join our team. This is an exciting opportunity to work with undergraduate students in the College of Liberal Arts and Sciences, primarily students in the Explorations program who enter UMaine as undeclared.Key...

  • Student Access Specialist

    2 months ago

    Orono, Maine, United States Maine's Public Universities Full time

    About the RoleThe University of Maine is seeking a highly skilled and compassionate Student Access Specialist to join our team. As a key member of our Disability Services department, you will play a vital role in ensuring that students with disabilities have equal access to educational opportunities.Key ResponsibilitiesMeet with students to evaluate...