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Financial Operations Manager

2 months ago

Birmingham, Alabama, United States City of Hoover Full time
Job Summary

We are seeking a highly skilled Financial Operations Manager to join our team at the City of Hoover. As a key member of our Finance Department, you will be responsible for managing the General Ledger, ensuring financial records are accurate and up-to-date.

Key Responsibilities
  • Financial Record Management: Manage the General Ledger to ensure financial records are balanced and updated.
  • Investment Tracking: Check investments online to ensure bond activity is current on the General Ledger.
  • Cash Balance Management: Download cash balances via personal computer connection with the bank to keep key employees informed of cash balances.
  • Financial Reporting: Record, classify, and summarize financial transactions and events in accordance with generally accepted accounting principles.
  • Journal Entry Management: Initiate and complete journal entries to adjust various General Ledger accounts.
  • Reconciliation: Reconcile ledgers to the General Ledger and resolve differences.
  • Reporting Design: Design reports to collect needed financial information.
  • Staff Supervision: Supervise staff in the Finance Department and manage day-to-day operations.
  • Month-End Close: Create a month-end close schedule to ensure expenditure and balance sheet accounts are adjusted.
  • Journal Entry Review: Review and approve journal entries written by Finance Department employees to ensure accuracy and proper documentation.
  • Problem Resolution: Research and resolve problems when the ledger is out of balance.
  • Detail Budget Review: Review the detail budget report to ensure balances are reasonable and verify the amount of the budget spent.
  • Period End Close: Close out period-end.
  • Reporting: Create reports as requested to disseminate financial information to the CFO or other key employees.
  • CFO Communication: Communicate with the CFO concerning month-end operations.
  • Balance Sheet Review: Review the balance sheets each month to ensure balances are accurate.
  • Year-End Audit: Assist with the year-end audit to ensure expenditures are recorded in the correct fiscal year and revenue is recorded in the correct year.
  • Revenue Recording: Record revenue receivable in the correct year and instruct the Revenue Department to record in the correct month.
  • Journal Entry Adjustments: Write journal entries to adjust balances that will be adjusted at year-end.
  • Auditor Support: Work with auditors by the City, including researching information, preparing schedules, and answering questions.
  • Financial Decision Making: Assist the CFO, City Administrator, other Division Directors, and Department Heads in making key financial decisions that concern the City.
  • Progress Reporting: Keep the CFO and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
  • Professional Development: Attend meetings, conferences, workshops, and training sessions and review publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
  • Citizen Communication: Respond to citizens' questions and comments in a courteous and timely manner.
  • Interdepartmental Coordination: Communicate and coordinate regularly with appropriate others to maximize the effectiveness and efficiency of City operations and activities.