Contract Administrator

5 days ago

Marina, California, United States Hoxton Circle Full time
Job Title: Contract Administrator

Hoxton Circle is seeking a highly skilled Contract Administrator to join our team. As a Contract Administrator, you will play a critical role in ensuring the smooth operation of our contracts and grants administration process.

Key Responsibilities:
  • Maintain and update Workbooks with Subaward/Subcontractor information, including contact details and analysis of sponsor award documents to ensure compliance with fiscal management and reporting specifications.
  • Reconcile financial activity of Incentive Funds and Subawards assigned grants and contracts to ensure Prime Sponsor requirements and deliverables are met.
  • Prepare and send Incentive financial reports to program administrators or funding sponsors on a monthly basis, including budget adjustments and invoices.
  • Investigate and resolve financial errors and discrepancies, and alert the Accounting division staff to make necessary corrections.
  • Regularly monitor cash balances and prepare financial documents, including journal entries and invoices.
  • Assist in the management of ARI awards and non-federal awards.
  • Provide regular feedback to program administrators, other Corporation departments, and the Sponsored Programs Office regarding the status of accounts and availability of funds.
  • Review availability of funds and monitor payroll reports for grant allowability and accuracy, and planned and incurred expenses.
  • Enter journal entries in the Common Financial System (CFS).
  • Handle the completion of the Incentive Fund Request and Signature Authorization Form.
  • Prepare financial reports, such as the Monthly Incentive Cumulative Financial Report, for Program Investigators (PI) or Program Directors (PD).
  • Attend trainings as needed for job-related responsibilities and professional development.
Requirements:
  • Bachelor's degree in Finance or Accounting.
  • 5 years of contract and grant administration experience.
  • Experience in the educational sector of contracts and grants administration highly desired.
  • Working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable.
  • Experience using PeopleSoft and supervisory experience is a plus.

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Contract Administrator

    2 weeks ago

    Marina, California, United States Hoxton Circle Full time

    Job SummaryHoxton Circle is seeking a skilled Contracts Administrator to join our team. As a key member of our organization, you will be responsible for processing contracts and grants awarded to our clients.Key Responsibilities:Maintain and update Workbooks with Subaward/Subcontractor information, ensuring compliance with fiscal management and reporting...

  • Administrative Support Specialist

    2 weeks ago

    Marina del Rey, California, United States Health Advocates Network, Inc. Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Health Advocates Network, Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This is a full-time contract position at a nationally recognized...

  • Speech Language Pathologist for Educational Setting

    1 month ago

    Marina, California, United States Soliant Full time

    Position OverviewMinimum Experience: At least 1 year of experience in speech therapy is required.Soliant is collaborating with a small educational institution that is in need of a contract Speech-Language Pathologist.Position Details:Employment Type: Full-timeHours: 35-40 hours per weekCaseload: Specific details will be discussed during a direct interview...

  • Data Manager I

    7 days ago

    Marina, California, United States Sun Street Centers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Data Manager I to join our team at Sun Street Centers. As a key member of our administrative staff, you will be responsible for providing data management, client intake, and client information tracking for individuals and families in our transitional housing program.Key Responsibilities:Track...

  • Electrical Project Manager

    6 days ago

    Marina, California, United States Collins Electric Full time

    Job OverviewWe are seeking a highly skilled Electrical Project Manager to join our team at Collins Electric. As a key member of our project management team, you will be responsible for overseeing the preparation and execution of construction contracts to meet company objectives of maximizing profit, quality, and safety.Key ResponsibilitiesOrganize and manage...

  • Customer Service Manager

    3 days ago

    Marina, California, United States GreenWaste Recovery LLC Full time

    Job Title: Customer Service/Outreach ManagerJob Summary:GreenWaste Recovery LLC is seeking a highly skilled Customer Service/Outreach Manager to join our team. This role is responsible for managing the customer service and outreach team, providing operational support, and ensuring exceptional customer experience.Key Responsibilities:Manage the customer...

  • Facilities Operations Manager

    3 weeks ago

    Marina, California, United States Joby Aviation Full time

    Job SummaryJoby Aviation is seeking a highly skilled Facilities Supervisor to join our team. As a key member of our Facilities team, you will be responsible for overseeing the repair and maintenance programs for our facilities, as well as selecting contract services and negotiating service agreements with vendors.Key ResponsibilitiesOversee the vetting,...

  • Operations Director

    4 weeks ago

    Marina del Rey, California, United States Inventure Full time

    We are seeking a highly motivated and entrepreneurial individual to lead the operations function of our company, Inventure.The ideal candidate will have a strong passion for scaling a startup and driving growth in the clean energy sector.This is a challenging role for someone who wants to prioritize professional growth, take on new responsibilities, and...

  • Administrative Assistant

    1 month ago

    Marina del Rey, United States Health Advocates Network, Inc. Full time

    Health Advocates Network is hiring an Administrative Assistant with (xxx) year of recent experience! This is a full-time contract position at a nationally recognized hospital located in CITY, STATE. Pay Rate: Shift: Start Date: Contract Length: Administrative Assistant Qualification and Requirements: High school and business school or equivalent...

  • School Based Speech Language Pathologist

    2 weeks ago

    Marina, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant is working with a small school munity near Marina, CA that is seeking a contract Speech-Language Pathologist.Details of the position below:Full-time 35-40 hours per weekCaseload details to be shared in a direct interview with administratorsWe seek applicants who are...

  • Composite Inspector

    1 week ago

    Marina, United States PDS Tech Commercial Full time

    Job DescriptionJob DescriptionPDS Tech Commercial, is looking for Composite Inspectors for our Aircraft client in Marina, California.6-12 mo CONTRACT Assignment – M-F 8AM - 4:30 PM – Must be available for OT26.00-32.00 per hour DOEPerform incoming, in-process and final inspection of composite materials and parts.Will be inspecting composite laminate in...

  • Operations Manager

    4 weeks ago

    Marina del Rey, United States Inventure Full time

    We are looking for an athlete to transform the operations function of our business.The right candidate will have a very high level of entrepreneurialism and energy. They should be eager and excited by the task of scaling a startup of 20 people, focused on the clean energy sector.This is a job for someone who wants to prioritize professional growth,...

  • Operations Manager

    3 weeks ago

    Marina del Rey, United States Inventure Full time

    Operations ManagerMarina Del Rey, CA(hybrid schedule - in office Mon, Tues, Thurs)Introduction Inventure is a talent acquisition firm focusing purely on the clean energy sector.High-quality relationships and deep market expertise are what we’re known for. As a business of 20 people, we are known to pack a punch, having built strategic long term...