Operational Accounting Manager

4 weeks ago

San Francisco, California, United States California Academy of Sciences Full time
About the Opportunity:

The California Academy of Sciences is seeking a highly skilled Operational Accounting Manager to join its Business & Finance Division. This role will be responsible for managing the operational aspects of accounts payable, procurement, accounts receivable, payroll, corporate credit card administration, and cash handling. The successful candidate will have a strong understanding of U.S. GAAP and be able to develop accounting procedures for new processes. They will also be responsible for identifying and implementing process improvements and overseeing internal controls within the assigned areas of responsibility.

Key Responsibilities:
  • Manage the operational aspects of accounts payable, procurement, accounts receivable, payroll, corporate credit card administration, and cash handling.
  • Develop accounting procedures for new processes and prepare procedures/guidelines for other departments to ensure compliance with company policies and US GAAP.
  • Identify and implement process improvements and strive to follow best practices to enhance the quality, efficiency, and effectiveness of individual and team work products.
  • Oversee internal controls within the assigned areas of responsibility and identify gaps in controls and remediate control deficiencies within a timely manner.
  • Maintain and optimize the payroll platform to meet the Academy's specific needs, reviewing and implementing system updates and best practices.
  • Maintain compliance with all existing and changes to tax laws and labor regulations.
  • Develop reporting to measure success through KPI's and provide the leadership team with regular visibility through weekly, monthly, or quarterly reports.
  • Review journal entries, account reconciliations, and ad hoc analyses/projects prepared by members of the team, ensuring that all documentation is audit ready.
  • Assign and review period-end financial results and variance analysis as compared to budget, prior year, year-end, and prior quarter.
  • Review schedules and reports in support of the annual and interim financial statement audit, other audits as needed, and annual tax Form 990; all schedules prepared must be adequately documented.
  • Develop budget and periodic forecasts for assigned line items on the Accounting Department expense budget.
  • Provide oversight and review over all key year-end deliverables within the assigned areas of responsibility, including Form 1099 reporting and W-2 issuance.
  • Work on special projects as needed.
  • Perform other job-related duties as assigned.
  • Directly supervise accounting staff on the operational accounting team.
  • Assign and review work prepared by the junior member(s) of the team.
  • Provide timely and appropriate feedback to encourage the professional development of direct reports/junior members of the team.
Qualifications:
  • A Certified Public Accountant (CPA) license (Preferred).
  • Bachelor's Degree in Accounting, Business, or Finance-related field.
  • Minimum 8+ years in a public accounting firm and/or public company/corporate accounting environment.
  • Minimum 4+ years in a supervisory role.
  • Strong understanding of U.S. GAAP.
  • Practical experience with general ledger and payroll systems.
Skills and Abilities:
  • Proven ability to effectively lead a team.
  • Excellent written and oral communication skills, including the ability to interact and build relationships with internal and external stakeholders at a wide range of levels.
  • Google Workspace and Microsoft Excel skills (maintaining complex spreadsheets and employing advanced formulas).
  • Detail-oriented, strong organization and problem-solving skills with the ability to track multiple tasks and issues at once while meeting deadlines.
  • Demonstrated ability to work both autonomously and collaboratively to drive operational effectiveness.
  • A process-improvement mindset with the ability to challenge the status quo and identify process improvements.
Physical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations will be made to enable individuals with disabilities to meet the job's essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls. Must be able to perform repetitive motions 90% of the time.

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