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Administrative Support Specialist
2 weeks ago
Unlock Your Potential as an Administrative Support Specialist
We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to our Site Operations Team.
About the Role:
- Provide exceptional administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
- Multitask effectively in a fast-paced and ever-changing work environment.
- Prepare and edit correspondence, communications, presentations, and other documents with precision and attention to detail.
- Serve as a liaison between the site operations team and internal/external stakeholders, fostering strong relationships and effective communication.
- Facilitate seamless coordination among team members and departments, ensuring smooth day-to-day operations.
- Organize and coordinate meetings, including preparing agendas and taking minutes, ensuring all parties are informed and engaged.
- Implement best practices and innovative solutions to enhance site operations support, driving efficiency and excellence.
- Provide high-level administrative support to senior leadership and team, managing calendars, planning meetings, and coordinating travel arrangements.
- Onboard new site operations team members, ensuring a seamless transition and providing all necessary access requirements before their arrival.
- Facilitate engaging site orientations and tours, setting the tone for a positive and productive experience.
Requirements:
- Excellent ability to prioritize tasks, manage multiple responsibilities efficiently, and maintain a high level of productivity.
- Strong attention to detail, accuracy in documentation, and excellent analytical and problem-solving skills.
- Exceptional verbal and written communication skills, with the ability to effectively communicate with team members, executives, and external stakeholders.
- Ability to work collaboratively in a team-oriented environment, building strong relationships and fostering a culture of collaboration.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software applications.
- Strong focus on delivering high-quality service to internal and external customers, with a commitment to customer satisfaction and loyalty.
- Ability to address and resolve service-related issues promptly, providing timely and effective resolutions.
- Willingness to take on new responsibilities, learn new skills, and adapt to changing priorities and work environments.
Benefits:
- Rewards of Compass USA, designed to recognize and reward employees for their hard work and dedication.
- Discount marketplace, offering exclusive discounts on products and services from top retailers and brands.
- Identity Theft Protection, safeguarding personal information and protecting against identity theft.
- Pet Insurance, providing coverage for pets and helping pet owners protect their furry friends.
- Voluntary Benefits, allowing employees to customize their benefits package and choose the coverage that best suits their needs.
- Commuter benefits, offering flexible transportation options and saving money on daily commutes.
- FSA, Flexible Spending Account, enabling employees to set aside pre-tax dollars for healthcare expenses and childcare costs.
- Critical Illness Insurance, providing financial protection in the event of a serious illness or medical emergency.
- Disability Insurance, offering long-term disability coverage and providing peace of mind during times of need.
- Life insurance/AD, providing life insurance and accidental death coverage, giving employees peace of mind and financial security for their loved ones.
- Hospital indemnity insurance, offering additional financial protection in the event of hospitalization or medical emergency.
- Legal services, providing confidential and affordable access to legal advice and representation.
- Automatic Choice Auto and Home program, offering discounted rates on auto and home insurance policies.