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Construction Financial Analyst

2 months ago

Santa Monica, California, United States Douglas Emmett Full time
Job Overview

The Project Accountant-AP/AR plays a crucial role within the Operations Accounting division, focusing on the financial aspects of project management. This position is designed for a dynamic individual who will collaborate with a fast-paced team to establish project setups, generate subcontract orders, and process invoices accompanied by lien waivers for payment, as well as manage job billing. The Project Accountant will ensure that accounts payable invoices are processed in accordance with established payment protocols, while also acting as the Accounts Receivable expert for the organization.


Key Responsibilities:
  • Oversee the Accounts Payable workflow, ensuring timely processing of vendor invoices utilizing Sage 300 CRE and hh2 for approvals, while maintaining vendor compliance.
  • Secure necessary approvals, categorize, and process all invoices not routed through the purchasing system, followed by executing weekly overhead check runs.
  • Document non-AP cash transactions, including payroll, bank transfers, and cleared checks.
  • Record all cash receipts in Sage CRE Accounts Receivable and uphold the AR sub-ledger in alignment with the General Ledger.
  • Prepare various journal entries as needed.
  • Assist in gathering documentation for both internal and external audits.
  • Respond promptly to inquiries from subcontractors, vendors, and team members.
  • Foster and maintain a positive workplace culture that values respect and concern for all employees, vendors, and customers by delivering exceptional service.
  • Take necessary actions within your authority to fulfill the responsibilities of the role ethically and in accordance with sound business practices.
  • Perform additional duties as assigned.

Software Proficiency:

Experience with Sage 300 Construction and Real Estate (CRE), Quickbase, Microsoft Office Suite, and hh2 Document Flow is essential.


Preferred Qualifications:
  • Familiarity with Job Costing and Construction Accounting principles.
  • Exceptional organizational skills with meticulous attention to detail.
  • Ability to prioritize tasks and manage multiple responsibilities under tight deadlines.
  • Capacity to handle a high volume of work efficiently.
  • Strong verbal and written communication skills for effective interaction with both internal and external stakeholders.
  • Degree in Accounting or related field.
  • Experience in construction accounting is advantageous.

Company Overview

Douglas Emmett manages approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units across nine sought-after submarkets in Los Angeles County. The company operates in various prime locations, including the Westside of Los Angeles and the San Fernando Valley. Additionally, the Honolulu office portfolio is situated in the downtown central business district, complemented by multifamily properties in nearby suburban areas.

The company employs a focused business strategy, as established by its founding principals, which includes managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry markets. These markets exhibit strong economic characteristics, such as population and job growth, along with inherent supply constraints due to limited developable land.

Douglas Emmett aims to leverage the expertise of its seasoned management team to continuously create value.