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Financial Operations Specialist

2 months ago

Homewood, Alabama, United States Lanco Group of Companies Full time

Job Overview:

The primary responsibility of this role is to accurately and efficiently input a high volume of vendor invoices into the Accounts Payable (AP) system.

Key Responsibilities:

  • Input vendor invoices into the Enterprise Resource Planning (ERP) system.
  • Verify purchase orders against items, pricing, quantities, and any discrepancies.
  • Foster strong collaborative relationships with the Purchasing and Operations teams.
  • Engage with suppliers regarding invoices, statements, and payment inquiries.
  • Provide assistance in various Accounts Payable functions as required.
  • Effectively manage a multi-company environment with a significant volume of vendors.
  • Organize and maintain vendor account records.
  • Oversee the workflow of vendor invoices to ensure timely payments.
  • Handle complex workflows and resolve discrepancies as they arise.
  • Ensure adherence to all safety, health, and environmental regulations, aiming for zero incidents and injuries; assist in delivering necessary training to ensure all team members are equipped to perform their roles safely and effectively.
  • Maintain consistent communication regarding all activities with relevant stakeholders (both internal and external).
  • Adhere to company policies to minimize exposure to liability.
  • Participate in special projects or tasks as assigned.

Additional Duties:

  • Prioritize and manage workload effectively.
  • Organize and maintain documentation.
  • Assist with special projects as needed.
  • Support other Finance department employees as required.

Qualifications:

Experience/Education:

Required: High School Diploma or equivalent with 3-5 years of experience in Accounts Payable or a comparable combination of education and experience. Proficiency in Excel is essential.

Preferred: Bachelor’s Degree in Finance or Accounting.

Knowledge, Skills, and Abilities:

Understanding of accounting principles and contemporary organizational concepts, including team-based structures and cross-functional activities. Familiarity with relevant computer applications is necessary. Strong keyboard skills, attention to detail, and organizational abilities are crucial. A cooperative attitude and willingness to assist colleagues are essential.

Required skills include proficiency with standard office equipment such as telephones, calculators, copiers, and fax machines. Excellent communication skills, including listening, speaking, and writing, are necessary.

Ability to perform basic mathematical operations; prioritize, organize, and independently complete tasks.

Physical and Environmental Conditions:

This position primarily involves sedentary office work in an environment with moderate noise levels and controlled temperature. Employees will not be exposed to hazardous physical substances. Finger dexterity is required for data entry and operation of standard office equipment. Clear verbal communication is essential. The role may occasionally require bending, stooping, reaching, and lifting reports or records weighing less than 30 pounds.

Special Requirements/Certifications:

None.

Lanco Group of Companies is an equal opportunity employer. All employment-related decisions are made without discrimination based on race, color, sex, sexual orientation, gender identity, pregnancy, national origin, ancestry, religion, age, military status, protected disability, citizenship, genetic information, or any other category protected by applicable law.