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Education Support Assistant

2 months ago

Melbourne, Florida, United States Schools (Government) Full time
Job Description

Role Summary

The Administration Assistant will provide administrative support to the Instrumental Music, Performing Arts & Musical Production Programs. This role will work closely with the three teachers in charge of these programs and will be responsible for a range of administrative tasks.

Key Responsibilities

  • Provide administrative support using Microsoft Office Suite, Compass, Google Suite and Music Monitor
  • Produce and process documents for students, staff and/or parents
  • Communicate information to students, staff and parents via email or Compass as appropriate
  • Respond to student, staff and parent communication via telephone and/or email
  • Liaise with external providers or agencies, and members of the school community
  • Assist with photocopying, scanning and printing
  • Assist with organisation of physical and digital resources including cataloguing, filing, and/or archiving, utilising the domain database: Music Monitor, as appropriate
  • Assist with asset management including safe storage and cataloguing of equipment and resources, maintaining and updating assets register and organising maintenance as required
  • Oversee borrowing of equipment & student instrument hire
  • Assist in maintaining domain notice boards and signage
  • Assist with administrative tasks involved in purchase ordering, including pre-purchase checklists, OHS documentation, and liaising with suppliers
  • Assist with enrolment and re-enrolment applications for the Instrumental Music program
  • Update student enrolment in ensembles, instrumental lessons and report cycles on Compass
  • Timetable instrumental lessons, assessments and ensemble rehearsals, and musical rehearsals on Compass
  • Support daily organisation for Instrumental Music teachers, including updating lessons on Compass due to staff absences
  • Assist the physical set up of ensemble classroom spaces prior to regular rehearsals
  • Monitor student attendance to ensemble rehearsals and follow up attendance with emails to students and parents, as well as the Instrumental Music Co-ordinator, Instrumental Teacher(s), Sub-school and Attendance Officer as appropriate
  • Support the organisation of Performing Arts, Instrumental Music and Musical Production events, including liaising with Daily Org and the Events Team, creating events on Compass, completing relevant paperwork and communicating with staff, students and families
  • Assist with the design, publishing and displaying of advertising materials such as posters and programs for events
  • Provide logistical support before, during and/or after events, such as moving, setting up and preparing equipment in collaboration with the Theatre Technical Co-ordinator
  • May be requested to attend performances out of normal hours of operation (time given in lieu)
  • Other duties as required by the Instrumental Music Co-ordinator, Head of Performing Arts & Musical Production Manager, in line with role classification

Requirements

  • Maintain and update basic written records
  • Select and use equipment in accordance with school procedures and manufacturer's instructions
  • Maintain confidentiality and follow the Staff Code of Conduct at all times
  • Other duties as required by Principal & Business Manager in line with role classification