Event Coordinator

3 weeks ago


Orlando, Florida, United States CSI DMC Full time
About the Role

We are seeking a detail-oriented and organized Event Coordinator to join our team at CSI DMC in Orlando, FL. As an Event Coordinator, you will be responsible for planning and executing events that meet the high standards of our clients.

The ideal candidate will have a minimum of 2 years of coordination experience and a bachelor's degree from an accredited college or university. Strong written and verbal communication skills, the ability to compose grammatically correct emails, and proficiency in Microsoft Office products are essential for this role.

Key Responsibilities:
  • Assist Account Executives and Event Managers with event cycles, including venue management, production coordination, transportation & staffing, vendor management, site inspections, and creative design and implementation.
  • Work weekends and evenings as needed.
  • Coordinate program staffing with program Event Managers
  • Record and communicate any feedback on hired IC staff by Event Managers
  • Plan and operate programs as assigned.
  • Be available as 24/7 contact for clients during programs.
  • Attend or help coordinate site visits, walkthroughs, and other relevant activities for programs.
  • Participate in the discovery of new vendors.
  • Develop and maintain communications in a cooperative and professional manner with all levels of staff, vendors, industry partners and clients.
  • Take active participation in site visits with Sales team and clients where applicable.
  • Self-educate or partake in CSI training opportunities.
  • Adhere to all financial deadlines.
  • Maintain staffing files in an organized and up-to-date manner using Salesforce or any other software introduced.
  • Ensure timely billing for transportation and staffing and accuracy of profit and loss statements for assigned programs.
  • Attend all scheduled company meetings.
  • When designated, work closely with other CSI employees on traveling projects.
  • Operate remotely from home when not onsite, traveling or required to be in-office.
  • Be prepared to travel across the U.S. to operate programs as required (less than 10%).
  • Be aware of and abide by company policies on employee manual and company memos.
  • Other tasks as assigned or as the position evolves


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