Purchasing Manager

7 days ago

Palm Beach, Florida, United States LR Palm House LLC Full time
Job Title: Purchasing Manager

LR Palm House LLC is seeking a highly skilled Purchasing Manager to join our team. As a key member of our procurement team, you will be responsible for managing the procurement process for all hotel supplies, equipment, and services.

Key Responsibilities:
  • Procurement Management:
    • Oversee the purchasing process for all hotel supplies, including food and beverage, housekeeping, maintenance, and administrative needs.
    • Develop and implement procurement strategies that align with the hotel's operational and financial objectives.
    • Negotiate terms and prices with suppliers to secure the best possible deals and ensure cost-effective purchasing.
    • Develop and manage a supplier evaluation process to ensure suppliers meet performance standards and quality expectations.
    • Create and update a comprehensive procurement manual outlining procedures, standards, and best practices for the team.
  • Vendor Relations:
    • Build and maintain strong relationships with vendors and suppliers to ensure reliable and high-quality service.
    • Evaluate vendor performance and make recommendations for improvements or changes based on service delivery and cost-effectiveness.
    • Resolve any issues or discrepancies related to orders, deliveries, or supplier agreements.
    • Monitor supplier market trends and innovations to recommend new products or services that could benefit the hotel.
  • Inventory Management:
    • Monitor inventory levels to ensure that supplies are ordered in a timely manner and avoid overstocking or stockouts.
    • Conduct regular inventory audits and reconcile discrepancies to maintain accurate inventory records.
    • Implement and manage inventory control systems to optimize stock levels and reduce waste.
  • Budget Management:
    • Develop and manage the purchasing budget, ensuring that expenditures remain within financial limits.
    • Track and report on purchasing expenses, analyzing trends and identifying opportunities for cost savings.
    • Prepare and present regular reports on procurement activities, budget adherence, and inventory status to senior management.
  • Compliance and Documentation:
    • Ensure that all procurement activities comply with hotel policies, industry regulations, and legal requirements.
    • Maintain accurate records of all purchasing transactions, contracts, and supplier agreements.
    • Implement and enforce purchasing procedures and policies to ensure consistency and transparency.
  • Team Collaboration:
    • Work closely with other hotel departments, including Food & Beverage, Housekeeping, and Maintenance, to understand their needs and coordinate procurement activities.
    • Provide guidance and support to team members involved in the purchasing process.
    • Participate in cross-departmental meetings to align procurement strategies with overall hotel goals.
    • Knowledge of sustainability practices in procurement to support the hotel's environmental goals.
Qualifications:
  • Bachelor's degree in Business Administration, Hospitality Management, Supply Chain Management, or a related field (preferred).
  • Minimum of 5 years of experience in procurement or purchasing, preferably in a hospitality or hotel environment.
Requirements:
  • Proven experience in negotiating contracts, managing vendor relationships, and controlling inventory.
  • Strong analytical skills with the ability to assess and manage procurement data and trends.
  • Excellent communication, negotiation, and interpersonal skills.
  • Proficiency in purchasing software, inventory management systems, and Microsoft Office Suite.
  • Ability to work independently and handle multiple tasks in a fast-paced environment.
  • Proven experience in managing security teams, responding to incidents, and implementing security protocols.
  • Strong understanding of security systems, surveillance technology, and emergency response procedures.
  • Excellent communication, leadership, and problem-solving skills.
  • Ability to remain calm and composed under pressure and handle sensitive situations with discretion.
  • Proficiency in Microsoft Office Suite and security management software.
  • Availability to work flexible hours, including nights, weekends, and holidays as required.
  • Familiarity with BirchStreet procurement and inventory management software is preferred. Experience in leveraging BirchStreet's tools for procurement, inventory control, and vendor management is a plus.

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