High Level Administrative Professional
2 weeks ago
We are seeking a highly organized and detail-oriented administrative professional to provide high-level support to our Practice Leaders and team members. The ideal candidate will have excellent communication skills, be able to prioritize multiple tasks, and maintain confidentiality.
Main Responsibilities:- Manage and coordinate calendars, schedule meetings, and prepare necessary materials for internal and external engagements.
- Draft, edit, and format correspondence, presentations, contracts, proposals, and reports on behalf of the Practice Leader.
- Organize and manage travel arrangements, including itineraries, accommodations, and reimbursements.
- Complete expense reports and similar administrative reporting.
- Screen, prioritize, and respond to incoming emails and phone calls on behalf of the Practice Leader.
- Conduct initial research and compile information for reports, projects, and presentations.
- 5+ years related experience in a fast-paced professional environment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology and scheduling tools
- Familiarity with Adobe Creative Suite software
- Strong organizational skills, with the ability to prioritize multiple tasks
- Excellent written and verbal communication skills
- Exceptional time management skills
- Strong attention to detail
- Able to provide excellent customer service (internally and externally)
- Able to work independently while also effectively collaborating within a team environment
- Demonstrated ability to handle sensitive information with confidentiality and discretion
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