Executive Support Professional

2 days ago


San Marcos, California, United States Ultimate Staffing Services Full time
About the Role

This Executive Support Professional opportunity is a fantastic chance to leverage your exceptional organizational skills and provide top-notch administrative support to our team at Ultimate Staffing Services.

Key Responsibilities:
  • Event Coordination
  • Assist in planning and preparation of academic events, including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
  • Attend events to provide on/off campus support, potentially requiring weekend and evening hours.
Program Administration
  • Manage projects for the university, including faculty credentials, course assignments, course syllabi, student status rosters, assessments, and contact lists.
  • Assist with acquiring faculty accreditation documentation and coordinating across departments to ensure timely information capture.
  • Coordinate candidate interviews, including meeting invitations, onboarding schedules, room preparation, and setup.
  • Oversee day-to-day functions of the program and university-related activities.
General Administration
  • Provide administrative support by performing tasks like scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials, and business card requests.
  • Serve as a campus contact to relay University information, policies, procedures, and activities.
  • Provide reception and front desk coverage as needed.
Faculty Support
  • Coordinate with Assistant Program Directors to compile contributing faculty assignments.
  • Maintain the schedule of course coordinators and faculty.
Student Support
  • Coordinate new student orientations with Student Services and Program Directors, verifying program membership and ordering books for students on clinical rotations.
  • Maintain student conference attendance in EXXAT.
Compensation and Benefits

We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, plus an excellent benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

We are an equal opportunity employer and welcome applicants from diverse backgrounds. We consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.



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