Personal Assistant to High Net Worth Family

3 weeks ago


Santa Monica, California, United States Pocketbook Agency Full time

We are seeking a highly organized and tech-savvy Executive Assistant/Personal Assistant to support a high net worth family in their primary Santa Monica/Venice Beach home and assist with house management for another local property as needed.

This role aims to efficiently manage household tasks, freeing up the entrepreneur's time to focus on their businesses while keeping them informed about ongoing projects. Strong follow-through skills are essential to ensure tasks are completed accurately and timely.

The ideal candidate will be based at the house, coordinating with contractors and vendors, with the flexibility to work remotely or from the office as needed.

Key Responsibilities:

  • Manage professional and personal calendars, scheduling appointments and events.
  • Oversee the management of the principals' Topanga properties, coordinating with internal staff for payroll and liaising with construction site project managers.
  • Utilize G-Suite, Apple/iOS, Slack, and other technologies for efficient communication and task management.
  • Handle grocery shopping, car and home maintenance/scheduling, online ordering, returns, gifting, and organization.
  • Monitor and track finances, donations, and manage the household budget.
  • Assist with Founder's personal tasks, including booking appointments, handling family scheduling, and helping with packing and preparations for travel.

Requirements:

  • Mobile phone and tech-savvy on various devices.
  • Resourceful, organized, and adaptable.
  • Expertise in G-Suite, Apple/iOS, and project management software, and willingness to learn new technologies.
  • Experience with conference calling and virtual meeting setups.
  • Reliable vehicle (ideally large enough for picking up larger items).
  • Fully vaccinated against COVID-19.

Location: Los Angeles, CA (Santa Monica/Venice region)

Hours: 9:00 AM - 5:00 PM with flexibility as needed

Compensation: $80,000 - $150,000, depending on experience, healthcare stipend, plus bonus



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