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Judicial Support Specialist

2 months ago

Globe, Arizona, United States Gila County Arizona Full time
Salary: $39, $48,939.00 Annually

Location: Globe, AZ

Job Type: Full-Time

Department: Clerk of Superior Court

Purpose of the Role

This position involves executing specialized and intricate office support and clerical tasks of a technical nature to assist the Gila County Court system.

Key Responsibilities

SUPERVISORY RESPONSIBILITIES This role does not involve supervising other staff members. ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Processes, computes, classifies, and records fees or fines for various legal cases, including criminal, family law, civil, probate, and guardianship. Issues receipts, reconciles cash drawers, and maintains data in established filing and data systems.
20%
  • May require travel to satellite offices; may serve as a backup for Courtroom Clerk IV; completes mandatory continuing education and certification yearly; operates various office equipment.
20%
  • Analyzes dockets and indexes; processes legal documents, judgments, and minute entries. May issue marriage licenses and manage passport applications.
15%
  • Maintains legal files and indices; oversees the vault containing court files and microfilm; enters and manages data in the automated court case management system; prepares and processes formal orders; answers telephones; monitors and reviews case file dispositions.
15%
  • Provides assistance to the public without offering legal advice.
10%
  • Digitizes all court documents.
10%
  • Prepares legal documents per court orders; manages correspondence; notarizes documents; maintains logs and composes routine reports related to court actions.
10%
  • Performs additional duties as assigned.
BUDGET RESPONSIBILITIESThis position provides research support on elected office level budget.PROJECT RESPONSIBILITIESThis position does not have project responsibilities.ORAL COMMUNICATION DUTIESThis position responds to public inquiries and explains County procedures or processes.WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails, and formal letters. INTERACTIONS WITH THE GENERAL PUBLICInteracts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by e-mail, and/or in personINTERACTIONS SPECIFICALLY WITH CUSTOMERSFrequently (More than 25% but less than 40% in a year)
Minimum Education/Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

High School Diploma or GED with additional specialized or technical training courses.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

One (1) year experience or equivalent combination of education, training, and experience.

PROFESSIONAL CREDENTIALS REQUIRED

Must possess and maintain a valid Driver's License.

Supplemental Information

KNOWLEDGE REQUIRED

Clerical, customer and personal service, training, English language and composition, law and government.

SKILLS REQUIRED

Active learning, active listening, reading, communicating diplomatically, customer service, problem solving, multi-tasking, typing, and data entry.

ABILITIES REQUIRED

Ability to comprehend multiple information sources, maintain focus, remain calm in stressful situations, follow directives, identify problems, communicate clearly, and manage multiple tasks effectively.

PHYSICAL DEMANDS
  • Occasionally stands to attend to cash register and to assist customers.
  • Regularly sits to complete reports and operate special equipment.
  • Routinely sits to perform other duties.
  • Constantly requires dexterity for keyboard operation.
  • May be required to walk to and from work sites, bend, stoop, and occasionally twist.
  • Occasionally lifts a maximum of 25 lbs.
WORK ENVIRONMENT

Incumbents in this position frequently work in an office environment, lobby, courtroom, or other public access areas.

SAFETY RISK EXPOSURE

Generally, there is minimal exposure to safety risks, though there may be occasional verbal abuse from customers or individuals in distress.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents are required to adhere to written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Errors may lead to inconveniences for other employees and delays in related work areas.