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Accounts Payable Manager

2 months ago

Glendale, California, United States Vaco Full time
Job Summary

Vaco is seeking an experienced and detail-oriented Accounts Payable Manager to oversee our Accounts Payable department. The ideal candidate will bring at least 5 years of Accounts Payable management experience, with a strong background in managing high invoice volumes and utilizing large Enterprise Resource Planning (ERP) systems.

Key Responsibilities
  • Leadership and Supervision: Lead and supervise the Accounts Payable team, providing guidance, coaching, and performance management. Foster a positive and collaborative work environment, promoting teamwork and professional development within the team.
  • Process Management: Oversee the full cycle of accounts payable processes, including invoice processing, vendor payments, and expense reimbursements. Ensure timely and accurate processing of invoices and payments, adhering to company policies and regulatory requirements.
  • Vendor Relations: Manage vendor relationships and resolve any issues related to invoicing and payments promptly and effectively. Negotiate favorable payment terms and discounts with vendors to optimize cash flow management.
  • Financial Controls: Implement and maintain strong internal controls over accounts payable processes to minimize risks of errors and fraud. Conduct regular audits and reconciliations to ensure accuracy and completeness of accounts payable transactions.
  • Reporting and Analysis: Prepare and analyze accounts payable reports, metrics, and Key Performance Indicators (KPIs) for management review. Provide insights and recommendations for process improvements and cost-saving initiatives.
  • ERP System Management: Utilize and optimize the functionality of large ERP systems (e.g., SAP, Oracle, etc.) to streamline accounts payable operations. Collaborate with IT and Finance teams to implement system upgrades and enhancements as needed.
  • Compliance and Audit: Ensure compliance with company policies, Generally Accepted Accounting Principles (GAAP), and regulatory requirements related to accounts payable. Support internal and external audits related to accounts payable processes and controls.
  • Training and Development: Develop and conduct training programs for Accounts Payable staff on policies, procedures, and system updates. Stay updated on industry best practices and technological advancements in accounts payable management.
Requirements
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  • Minimum of 5 years of progressive experience in Accounts Payable management, ideally in a high-volume environment.
  • Strong proficiency in using large ERP systems (e.g., SAP, Oracle, etc.) for accounts payable operations.
  • Excellent leadership and managerial skills with a proven ability to motivate and develop a team.
  • Advanced knowledge of accounts payable processes, financial controls, and compliance requirements.
  • Analytical mindset with the ability to analyze data, identify trends, and make data-driven decisions.
  • Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels of the organization.
  • Detail-oriented with strong organizational and problem-solving abilities.