Executive Support Specialist

4 days ago


Gainesville, Virginia, United States Door Pro America Full time
Job Overview

We are seeking a skilled Administrative Assistant to provide exceptional support to our New Construction division at Door Pro America, a leading provider of high-quality residential garage doors. In this role, you will be responsible for managing calendars, scheduling installations, handling correspondence, and performing general administrative tasks. If you have strong organizational skills, the ability to multitask, and a high level of professionalism, we encourage you to apply.

Responsibilities:
  • Manage calendars and schedule installations for maximum efficiency.
  • Handle incoming calls, emails, and correspondence with a positive attitude.
  • Perform data entry and maintain accurate databases.
  • Ensure timely filing and record-keeping.
  • Provide general administrative support to various departments as needed.
  • Dispatch emergency and non-emergency service requests to technicians.
  • Making outbound calls to confirm readiness of job sites for the following workday.
  • Tracking material delivery for proper turnaround time for install.
  • Generating/purchasing purchase orders for billable materials or labor fees.
  • Reading architectural drawings (blueprints) to determine size of door that specific lot sites will be receiving.

Requirements:

  • High school diploma or equivalent.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficient computer skills, including Microsoft Office Suite.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong communication skills, both written and verbal.
  • Positive attitude and willingness to learn and adapt.

Benefits:

  • Health Care Plan (Medical, Dental & Vision).
  • Retirement Plan (401k, IRA).
  • Life Insurance (Basic, Voluntary & AD&D).
  • Paid Time Off (Vacation, Sick & Public Holidays).
  • Short Term & Long Term Disability.
  • Training & Development.

Salary Estimate: $45,000 - $60,000 per year, depending on experience.



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