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Civil Rights and Compliance Specialist

2 months ago

Tacoma, Washington, United States Tacoma Housing Full time

Our Mission: Tacoma Housing Authority (THA) is committed to delivering high-quality, stable, and sustainable housing solutions, alongside essential support services for individuals in need. Our aim is to empower these individuals to thrive while contributing to the creation of safer, more vibrant, and equitable communities.

About the Company: THA appreciates the diversity within its workforce, recognizing that it enhances overall strength and effectiveness. Core principles such as Service, Integrity, Stewardship, Communication, Collegial Support and Respect, Excellence, and Leadership are deeply ingrained in THA's organizational culture.

Why Work With Us? A career at THA provides an opportunity for personal development while positively impacting the lives of the community's most vulnerable members. You will collaborate with a team of dynamic professionals dedicated to your growth. THA is known for its intelligent and driven workforce that prioritizes collaboration and mutual respect. The work environment is lively, pragmatic, and enjoyable.

THA is committed to ensuring equitable compensation by offering competitive salaries, comprehensive healthcare benefits, paid time off, participation in state retirement plans, and a growing range of health and wellness benefits.

JOB SUMMARY

The Compliance and Civil Rights Analyst is integral to supporting THA's strategic and operational objectives by ensuring adherence to the complex regulations, policies, and procedures governing THA's housing programs.

These programs encompass the Tax Credit Program, RAD conversions, Public Housing program, Housing Choice Voucher (Section 8), and specialized initiatives outlined in the Moving to Work (MTW) plan, along with other federal, state, and local affordable housing efforts. The Compliance and Civil Rights Analyst is responsible for ensuring compliance with Fair Housing regulations, reviewing reasonable accommodation requests, and maintaining Civil Rights standards.

Key responsibilities include monitoring staff management of client files, conducting file audits, managing HUD Secure Systems and WBARS systems, training staff, staying updated on compliance-related regulatory changes, ensuring adherence to Fair Housing laws and civil rights, and coordinating THA's compliance with various agency reporting systems.

IMPORTANT POSITION AND RECRUITMENT INFO:

  • First consideration is given to applications received by 05/15/24.
  • Include ALL work experience in your application profile. This information is crucial for screening and evaluating applications; only provided information will be considered.

ESSENTIAL AREAS OF RESPONSIBILITY
Including, but not limited to:

INTERNAL AND EXTERNAL AUDITS

  • Oversee and conduct audits, such as resident certifications, recertifications, interim reviews, new vacate files and processes, site-based admissions operations, and property resident files.
  • Collaborate with HUD auditors, WSHFC, and Tax Credit limited partners to verify THA staff's compliance with federal requirements and agency reviews.

REPORTING

  • Ensure timely reporting, monitor errors and findings, and collaborate with staff to rectify errors.
  • Aid departments in preparing compliance reports for regulatory agencies.
  • Compile and circulate Reasonable Accommodation request summary reports for interdepartmental review.

QUALITY CONTROL

  • Maintain accurate and updated documentation of quality systems, procedures, and processes ensuring compliance with relevant regulations for civil rights and compliance.

CIVIL RIGHTS COMPLIANCE

  • Monitor compliance with the agency's civil rights and reasonable accommodation policies, oversee adherence to Section 504 and the ADA.
  • Supervise responses to reasonable accommodation requests, investigate, gather data, interview involved parties, and prepare responses to housing discrimination complaints, collaborating with the Tacoma Housing Rights Commission and other agencies for conflict resolution as necessary.

TRAINING

  • Act as the primary resource for staff regarding policy, procedures, rules, and regulations.
  • Develop, execute, and oversee staff training programs on THA and HUD policies and procedures; conduct and coordinate staff training sessions. Update training materials and provide additional training as needed.

DIVERSITY

THA's workforce, clients, and community partners represent diverse backgrounds across race, national origin, language, sexual orientation, gender identity, gender expression, age, and disability. THA is committed to fostering an inclusive environment where all voices are valued. The organization respects and upholds the dignity of all employees and community members, maintaining effective and respectful engagement with diverse individuals in various roles.

POSITION REQUIREMENTS AND QUALIFICATIONS

EDUCATION LEVEL AND EXPERIENCE

  • Bachelor's degree in liberal arts, public administration, public policy, urban studies, or related fields. Equivalent relevant experience may compensate for the degree requirement.
  • 4 years' experience in auditing housing voucher, public housing, and tax credit housing, with knowledge/experience in PBV's, HCV's, MTW plans, HUD handbook, and IRS Section 42 compliance.
  • Familiarity with Fair Housing regulations and Reasonable Accommodation practices.
  • 2 years' involvement in multi-family housing programs compliance and/or monitoring is preferred.

CERTIFICATION/REGISTRATIONS

  • Tax Credit certification or completion within 12 months of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Proficient in HUD Housing Programs regulations and Low-Income Tax Credit Program requirements.
  • Thorough grasp of Washington Landlord-Tenant Law and tenant/landlord rights.
  • Expertise in utilizing HUD's PIC reporting system.
  • Understanding of the Moving to Work (MTW) program and additional reporting and auditing obligations.
  • Strong collaboration, leadership, conflict management, problem-solving, and project planning skills.
  • Ability to engage effectively with diverse populations and communicate clearly both verbally and in writing.
  • Organizational skills to handle interruptions and work independently, meeting deadlines effectively.

EQUAL OPPORTUNITY EMPLOYER

THA is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment based on various attributes protected under federal, state, or local laws. This policy covers all aspects of employment, from recruitment to training and beyond. We offer reasonable accommodation to applicants and employees requiring assistance to carry out essential job functions; contact the Human Resources Department for support with a minimum of 24 hours advanced notice where possible.

Compensation details: Yearly Salary