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Accounts Receivable Supervisor

2 months ago

Wichita, Kansas, United States Airxcel Inc Full time
Job Description

Position Overview:

The Accounts Receivable Supervisor plays a crucial role in the daily operations of the Accounting Department. This position is responsible for managing accounts receivable documentation, generating invoices and credit memos, ensuring accurate posting of receipts, and addressing any discrepancies that arise. Additionally, this role involves supporting the A/R Supervisor in training new team members and supervising their daily tasks.

Key Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Facilitate the training of new staff and oversee the daily functions of the A/R team.
  • Assist the A/R Supervisor with daily bank reconciliations.
  • Process credit card transactions and manage approved refunds.
  • Prepare and dispatch international documentation to clients and their logistics partners.
  • Record customer payments in the online accounting system.
  • Calculate and apply discounts on customer accounts.
  • Investigate payment discrepancies and provide clients with proof of delivery and invoice copies.
  • Resolve issues related to customer debit memos.
  • Issue credits for returned merchandise.
  • Generate invoices for shipments in a high-volume setting.
  • Maintain organized accounts receivable and customer files.
  • Perform various clerical tasks to support both accounting and human resources.
  • Execute additional duties as assigned to enhance organizational support.

Required Skills and Competencies:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong mathematical skills for calculating discounts, proportions, and percentages, along with a keen eye for detail.
  • Ability to read, analyze, and interpret business communications.
  • Effective communication skills to present information and address inquiries from managers, clients, and colleagues.
  • Strong interpersonal skills to collaborate effectively with team members.

Supervisory Duties: N/A

Work Environment: The characteristics of the work environment are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The noise level in the workplace is typically quiet.

Physical Requirements:

  • Regularly required to sit.
  • Utilize hands and fingers for handling tasks.
  • Required to communicate verbally and audibly.
  • Required to stand, walk, and reach with hands and arms.
  • Occasionally lift and/or move items weighing up to 15 pounds.

Position Type and Work Hours: Non-exempt position requiring 40+ hours per week.

Travel Requirements: None.

Education and Experience Requirements:

  • High school diploma or equivalent.
  • Minimum of 3 years of relevant experience or training; or a combination of education and experience.

Preferred Qualifications:

  • High school diploma or equivalent.
  • 3+ years of relevant experience or training; or a combination of education and experience.

Equal Employment Opportunity Statement:

Airxcel Inc. is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Additional Information:

This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.