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Administrative Support Specialist
3 weeks ago
**Job Summary**
We are seeking an experienced Group Administrator to join our team at the Johns Hopkins University Applied Physics Laboratory (APL). This individual will provide administrative support to our Group Supervisor and Assistant Group Supervisor, ensuring the smooth operation of our group of 35+ technical professionals.
The ideal candidate will have a high school diploma or equivalent and at least three years of recent, relevant administrative experience growing responsibility. They will possess detailed organizational skills, strong written and verbal communication skills, and proficiency in Microsoft Office Suite.
The successful candidate will be responsible for a variety of administrative tasks, including:
- Preparing and submitting quarterly labor plans, including staff tasking, overhead and capital expenditures, staff clearance status, new educational degrees, new publications, and new intellectual property disclosures.
- Managing office supplies and equipment, including inventorying and ordering necessary items approved by the Group Supervisor.
- Collaborating with the hiring team to write and publish job requisitions, compile candidate application packages, schedule interviews, and submit interview evaluations.
- Coordinating travel arrangements, including preparing itineraries, submitting visit requests, processing travel claims, and serving as proxy for staff timesheet entry.
- Providing administrative support to our team members, including helping with document publication, quality review tracking, and other administrative tasks.
The Group Administrator will also be responsible for ensuring the operational efficiency of our group, including identifying and implementing new or improved administrative procedures.
We offer a competitive salary range of $23.50-$43.40 per hour, depending on experience, and a comprehensive benefits package.
