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Commercial Real Estate Legal Support Specialist

2 months ago

Minneapolis, Minnesota, United States Grant-Shannon Full time
Position Overview

This is an exceptional opportunity to become a part of a mid-sized law firm specializing in commercial real estate. As a Legal Administrative Assistant, you will provide essential legal and administrative assistance to attorneys and other professionals within the firm.

Remote Work Flexibility: Enjoy the possibility of working remotely for up to two days each week following the initial training period.

Key Responsibilities

As a Legal Administrative Assistant, your duties will include:

  • Transcribing documents, proofreading, and conducting document comparisons.
  • Drafting legal documents and purchase agreements as required by attorneys.
  • Creating and maintaining comprehensive closing checklists.
  • Scheduling critical deal closing dates.
  • Assisting the team during deal closings.
  • Preparing detailed closing books.
  • Ensuring that client files are current, whether in electronic or paper format.
  • Opening new client files.
  • Supporting the billing process by drafting and entering attorney time, coordinating with other timekeepers, reviewing prebills, and sending out bills.
  • Performing other related administrative tasks as assigned.
Qualifications

The ideal candidate will possess:

  • A strong understanding of commercial real estate and mergers/acquisitions documentation and processes.
  • The ability to manage multiple tasks and collaborate effectively in a team-oriented environment.
  • Strong prioritization skills.
  • Advanced proficiency in Microsoft Office, Adobe, and DocuSign.
  • Excellent verbal and written communication skills, including proficiency in spelling, grammar, and proofreading.
  • The ability to handle confidential and sensitive information with discretion.
  • The capability to perform well under pressure and meet tight deadlines.

Note: Offers are contingent upon successfully passing background checks.