High-Level Assistant

3 days ago


Glendale, California, United States Optimize Practice Services Full time

About Our Team: Optimize Practice Services values its employees' contributions and offers a collaborative and growth-focused work environment. We are seeking an experienced Executive Assistant to join our team and provide high-level support to our executives.

Job Summary: In this role, you will be responsible for managing calendars, email inboxes, scheduling, and priorities for three executives. You will also oversee expense tracking, manage customer support, and assist with workflow documentation using Microsoft Office tools.

About the Ideal Candidate: We are looking for someone who is highly organized, proactive, and able to work effectively in a fast-paced environment. The ideal candidate will possess excellent communication skills, be detail-oriented, and have a strong ability to multitask.

Responsibilities:

  1. Manage calendars, email inboxes, scheduling, and priorities for three executives
  2. Oversee expense tracking and reporting
  3. Manage customer support via phone and email
  4. Assist with workflow documentation using Microsoft Office tools
  5. Coordinate office management tasks
  6. Handle project management and organizational responsibilities
  7. SUPPORT executives with various ad hoc administrative and operational needs

Requirements: To be successful in this role, you will need 3+ years of executive assistant experience, strong proficiency in Microsoft Office Suite, exceptional organizational and time management skills, and a strong problem-solving ability.


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