Executive Support Professional

6 days ago


Columbia, Maryland, United States Shawmut Full time
About First Finish

First Finish, a renowned full-service hotel renovation contractor, is proud to be part of the Shawmut family. As a 100% employee-owned company, we are deeply committed to our people, exceptional client service, seamless execution, and safety.

We offer:

  • A competitive base salary and an annual performance-based bonus
  • Comprehensive health insurance package including life, long-term/short-term disability, dental, and vision coverage
  • An Employee Stock Ownership Plan (ESOP), allowing you to become an employee-owner
  • A 401(k) plan with company match up to 4% of your eligible pay
  • A generous Paid Time Off policy, including vacation days, summer Fridays, holidays, personal sick leave, and a volunteer day
  • The extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and many more benefits
Job Description

This role provides high-level administrative support to our executive team, leveraging time management skills, prioritizing tasks, executing duties, and maintaining availability to ensure executives can maximize their effectiveness. The successful candidate will be responsible for relationship management and serving as a liaison between the supported executives, departments/regions, and the organization.

  • Maintains the Executive's calendar and daily schedule to ensure they are prepared for all meetings
  • Drafts letters, emails, reports, and other correspondence as required on behalf of the Executive, while maintaining confidential files
  • Attends meetings as requested to take minutes and distribute them, following up on action items
  • Arranges business travel and manages expense reporting and reimbursements in a timely manner
  • Prepares materials, presentations, and reports ahead of business trips and meetings
  • Coordinates meetings both internally and externally, scheduling, responding to requests, preparing agendas, coordinating AV & technology requirements, ordering catering, etc.
  • Works to minimize expenses through strategic vendor selection, accurate budgeting, and proper coding of invoices and expense reports
  • Trains and onboards new Executive Assistants and Administrative Assistants as needed
  • Provides backup support to other group Executive Assistants
  • Communicates with managers and staff outside the department and across functions and other business units, potentially interacting with external clients and vendors
  • Covers special projects and serves on internal committees as requested


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