Senior Procurement Specialist

3 weeks ago

Marietta, Georgia, United States Qualified Staffing Full time
Job Title: Senior Procurement Specialist

We are seeking a highly skilled Senior Procurement Specialist to join our team at Qualified Staffing. As a key member of our procurement team, you will be responsible for creating and issuing purchase orders, facilitating the procure-to-pay process, and collaborating with end-user departments to clarify purchase requisitions.

Key Responsibilities:

  • Create and issue purchase orders based on end-user requests and/or requirements.
  • Facilitate the procure-to-pay process by verifying, preparing, and forwarding purchase orders to suppliers as well as confirming orders and authorizing invoice payments.
  • Assist in establishing requirements consistent with materials and supplies standardization.
  • Collaborate with end-user departments to clarify purchase requisitions, identify departmental/clinical needs, and refine specifications for future purchase orders.
  • Support the procurement process for senior and/or capital buyers as requested and/or required.
  • Determine the correct method to process purchase orders based on total cost, timeliness, and existing contracts.
  • Review requisitions for assigned service lines and departments for completeness of information and adherence to Purchasing Policies and Procedures.
  • Process orders to procure requisitioned products and/or services.
  • Prepare and place Purchase Orders (PO)s according to established policies/processes MMIS/ERP system.
  • Ensure processing of emergency or overnight orders as required by service line/departments.
  • Obtain recommendations from suppliers for substitute items as well as obtain approval of alternate items from requisitioning department.
  • Develop an efficient and accurate system for monitoring all open purchase orders.
  • Work with the distribution and receiving teams to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products.
  • Resolve all invoice discrepancies.
  • Interpret and apply system procurement rules and policies consistently and with sound judgment.
  • Verify PO order placement and receipt confirmation via GHX and make necessary adjustments to purchase orders.
  • Process returns as requested and/or required. Manage return goods authorization (RGA) process as required including receipt of credits as appropriate.
  • Ensure and facilitate vendor credentialing within the System vendor management system for assigned service line/department as appropriate.
  • Assist Supply Chain Contracts team and assigned departments by providing reports and purchasing guidance when requested.
  • Assist Supply Chain Data Systems team with appropriate item and vendor file assistance as needed.
  • Assist Value Analysis teams with data elements to assist with projects.
  • Assist Receiving department with resolving shipments in error with orders.
  • Provide assigned service lines/departments with system requisition processes training as necessary.
  • Assist assigned service lines/departments with sourcing and vendor options.

Requirements:

  • High school diploma or equivalent and two (2) years of business, accounting, economics, and/or supply chain experience.
  • Bachelor's Degree in business, accounting, economics, or related field preferred in addition to 2 years of relevant work experience.
  • Minimum 2 years office experience with emphasis on basic business, supply chain or accounting principles.
  • Working knowledge of automated materials management information systems (MMIS).
  • Previous buying experience, or ability to demonstrate comparable knowledge and skills in procurement processes.
  • Knowledge of medical/surgical products, services, and/or vendors utilized in a hospital setting.
  • General knowledge of commodities in area of specialization.

Salary: $27.45/hour. Based on location and industry standards, we offer a competitive salary to attract top talent to our team.

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