Corporate Events Coordinator Specialist

4 weeks ago

Corning, New York, United States Corning Incorporated Full time

At Corning Incorporated, we are shaping the industries we serve and the world we live in through our life-changing technologies. Our scientists and engineers employ materials science to create products that transform people's lives. With a sustained investment in research, development, and invention, we are always ready to tackle the toughest challenges alongside our customers.

Our businesses are constantly evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, and automotive markets.

We are changing the world with:

• Trusted products accelerating drug discovery, development, and delivery to save lives

• Damage-resistant cover glass enhancing the devices that keep us connected

• Optical fiber, wireless technologies, and connectivity solutions carrying information and ideas at the speed of light

• Precision glass for advanced displays delivering richer experiences

• Auto glass and ceramics driving cleaner, safer, and smarter transportation

Joining our team as a Corporate Events Coordinator Specialist, you will be part of a team of event professionals who use strategic project management and solutions-oriented customer service to plan best in-class events that support our company's key initiatives and corporate calendar.

The primary responsibility of this role is to provide support to the team in planning and executing events. This includes a wide range of activities, such as coordinating vendors, organizing logistics, managing budgets, communicating with key stakeholders, and assisting with event planning and execution.

This role will also play a vital part in providing comprehensive support to the organization, focusing on administrative tasks and system maintenance.

  • Support team with assigned corporate events in adherence with established policies and processes to meet customer expectations.
  • Partner with internal and external vendors, such as catering, media, IT, Global Security, Corporate Aviation, and external vendors/venues like the Corning Museum of Glass, to deliver high-quality events.
  • Support travel planning for hotel, restaurant reservations, and train to serve as backup for ground transportation travel logistics.
  • Support team with administrative tasks (i.e. conference room management, event materials printing, event diagrams and layouts, etc.).
  • Provide systems administration support to enable the organization's operations effectiveness, leveraging department technology platforms (i.e., SharePoint, room scheduling tool, Microsoft Office 365).
  • Work with catering vendor to process banquet orders, reconcile accounts and assist in submission of expense reports.
  • Contribute to department time tracking and metrics program to drive continuous improvement in process efficiency and effectiveness.
  • Maintain strict confidentiality of information gained while coordinating and supporting meeting and event logistics.

Travel Requirements:

Up to 5% domestic travel

Hours of work/work schedule:

Monday – Friday, standard business hours.

May need to support evening or weekend events as needed.

This is not a remote position.

Requirements
  • Bachelor's degree preferred
  • Minimum of 1+ years of event planning experience

Key Skills:

  • Strong organizational and time-management skills
  • High-level of confidentiality
  • Excellent communication and interpersonal skills
  • Ability to work independently and well in a team environment
  • Creative thinking and problem-solving abilities
  • Attention to detail
  • Ability to prioritize and manage multiple projects simultaneously
  • Familiarity with event planning software and other tools
  • Strong project management skills
  • Strong customer satisfaction focus

The estimated salary for this position is $41,600.00 - $57,050.00 annually, assuming full-time status. The salary range is based on the job requirements, industry standards, and the company's compensation structure.

Benefits include medical, dental, vision, 401(k) plan, pension plan, life insurance coverage, disability benefits, and paid time off. Corning Incorporated is an equal opportunity employer and prohibits discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

This position does not support immigration sponsorship. The benefits available for this position are dependent on hours worked and may include medical, dental, vision, 401(k) plan, pension plan, life insurance coverage, disability benefits, and paid time off.

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