Payroll Tax Specialist

1 week ago

Ames, Iowa, United States Paradigm Full time
Job Title: Payroll Tax Specialist

Paradigm is a leading accountable specialty care management organization dedicated to improving the lives of individuals with complex injuries and diagnoses. Our company has been a pioneer in value-based care since 1991, with a proven track record of delivering exceptional outcomes for patients, payers, and providers.

Job Summary:

We are seeking a highly skilled Payroll Tax Specialist to join our team. This individual will be responsible for ensuring multi-state payroll tax compliance, general ledger responsibility, and audit experience. The successful candidate will possess a strong understanding of accounting principles, Microsoft Office, and HRIS payroll systems.

Key Responsibilities:
  • Ownership of company-wide multi-state payroll tax compliance, including employee, employer, unemployment, local taxes, and other applicable tax responsibilities.
  • Perform tasks related to applicable filing and payment of payroll tax and withholding payments in an accurate and timely manner, including system-based journal entries.
  • Ensure compliance and timely quarter-end and year-end payroll and unemployment reporting requirements for all required federal, state, and local agencies.
  • Management of company general ledger setup and maintenance within the HRIS system, as well as an understanding of the company structure for departmental information sharing.
  • Responsible for providing all payroll-related documents during multiple annual audits, coordinating with HR personnel for document access as needed.
  • Create/facilitate company reporting and transactions for use by accounting, finance, operations, data analysts, and outside agencies, including accounting reconciliations, intra-finance data, and miscellaneous other data points.
  • Ownership of the Standard Operating Process (SOP) documentation for above duties and assist with payroll-wide SOP documents.
  • Understand the process and potential implications of system, internal/external updates, and interfaces, including benefits, update uploads, and functionality, particularly as it relates to the company's HRIS system and related tax agencies.
  • Set-up, coordinate, and perform applicable processes to withhold and pay all ancillary deductions, wage garnishments, and benefits.
  • Support the preparation and processing of regular, adjustment, bonus, and off-cycle payrolls, including during-period tracking and processing of employee status changes/updates.
  • Ensure full employee data accuracy (i.e., demographics, pay, etc.) throughout multiple company systems.
  • Provide timely and accurate customer service to internal and external customers with questions and/or requests, including employee inquiries, HR-related support, auditors, and others as applicable.
  • Participate in team communication events as scheduled.
  • Participate in other non-recurring special projects as assigned.
  • Any and all other duties as assigned by supervisor.
Qualifications:
  • Working knowledge of HRIS payroll systems - online preferred (Dayforce experience helpful).
  • Five+ years multi-state payroll tax/general ledger experience.
  • Ability to demonstrate professional expertise with multi-state payroll taxes, company general ledger responsibility, and audit experience.
  • In-depth knowledge of accounting principles and Microsoft Office, especially Excel/related processes.
  • Ability to function in an advanced technical environment from an office/home/hybrid setting, including but not limited to the understanding and use of complex accounting software, spreadsheets, general computer functions, and other office tools.
  • Highly organized and excellent communication skills.
  • Excellent problem-solving, creative thinking, and customer service skills.
  • Can-do attitude and ability to follow issues through to resolution.
  • Capability to interact and effectively communicate with internal and external parties, including in a leadership capacity.
  • Must possess the ability to embrace change and understand impacts, especially as it relates to payroll.
  • Able to prioritize and multitask to meet deadlines.
Paradigm Benefits:
  • Health and wellness: We want our people to be and stay healthy, so we offer a wide variety of HMO, PPO, and HDHP health insurance options with both Cigna and Kaiser Health.
  • Financial incentives: Paradigm's financial benefits also help prepare you for the future: competitive salaries, flexible spending, commuter accounts, paid life insurance, employer HSA, and 401k contributions.
  • Vacation: We believe strongly that work-life balance is good for you and for our company. Our paid time off and floating-holiday programs give you the flexibility you need to live your life to the fullest.
  • Learning and development: One of Paradigm's core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.

Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We're striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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