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Maintenance Supervisor

2 months ago

Bronx, New York, United States CRM Residential Full time
Maintenance Supervisor Job Description

Job Summary:

The Maintenance Supervisor is a key member of the CRM Residential team, responsible for ensuring the upkeep and preservation of all buildings and equipment on our properties. This role requires a high level of attention to detail, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Implement and supervise the preventive maintenance system to ensure the preservation and upkeep of all buildings and equipment.
  • Provide continuous coverage for emergency situations and coordinate all periods of absence from the property with the Community Manager.
  • Inspect buildings and grounds, noting deficiencies in equipment and machinery, and communicate these findings to the Community Manager.
  • Supervise all Maintenance Technicians and other employees in the maintenance department, providing direction and guidance as needed.
  • Ensure the prompt and proper completion of all repairs and work orders, and follow up by completing the work order on the master work order log.
  • Inspect the grounds and public areas on a regular basis to verify employees are performing their assigned duties in maintaining adequate property cleanliness and upkeep of all public areas and grounds.
  • Periodically review maintenance staff performance, inform staff of policies and procedures, and schedule training programs as needed.
  • Responsible for control, operation, and organization of the maintenance shop, including all mechanical equipment and the project vehicle.
  • Purchase supplies, with the approval of the Community Manager, such as small tools and low-cost equipment utilizing purchase orders and competitive pricing as indicated in the Purchasing and Bill Approval Manual.
  • Maintain inventory for supplies and equipment in the maintenance shop.
  • Responsible for maintaining the project vehicle and monitoring daily mileage.
  • Responsible to appear in court on behalf of the owner, when required.
  • Assist Community Manager in the preparation of the annual budget and the Operating and Business Plan.
  • Prepare bid specifications and obtain competitive bids in accordance with Community Realty Management's Contract Supervision Manual.
  • Assist Community Manager with various inspections such as REAC, management reviews, annual unit inspections, and local inspections, and follow through to ensure work orders are written and work gets completed in a timely manner.
  • Responsible for completion of any and all incident reports within 24 hours of occurrence (i.e., injuries, property damage, disturbances, etc.).
  • Assist Community Manager and/or Assistant Community Manager in the orientation of new residents regarding the proper usage of the garbage disposal and appliances.
  • Responsible for maintaining control and security of apartment keys.
  • Communicate with the office if any resident or guest is conducting illegal activities in their apartment or on the premises of the property.
  • Responsible for the proper completion of the Observation Checklists during visits of the exterminators and supervision of extermination procedures.
  • Assist Community Manager in the bid tabulation for hiring contractors and supervision of all contractors while on the property.
  • On-call responsibilities to address emergencies or other after-hour duties can be mandatory as determined by the Community Manager. In this event, travel time to and from the site is included in the time worked.

Requirements:

  • High School diploma or equivalent education required. 3-4 years of experience can offset minimum educational requirements for this position.
  • Previous experience in commercial or multi-unit residential property is desirable. Experience level may vary due to the special needs of the property.
  • Effective oral and written communication skills commensurate with the responsibilities of the position.
  • Maintains current license/certificate and/or specialized skills in at least one (or more) of the following building trades: electrical, plumbing, carpentry, HVAC, fire protection, or mechanical.
  • Ability to lift 55 pounds independently and support team lift with reasonable accommodations.
  • This job involves walking and standing for long periods as well as stooping, squatting, lifting, carrying, pushing, and climbing. Working on ladders at varying heights.
  • Possible contact with blood-borne pathogens and/or bodily fluids.
  • Possess a general understanding of OSHA, fire prevention, life, and safety regulations.
  • Ensures that unsafe conditions are corrected in a timely manner.
  • Learns and ensures compliance with all company, local, state, and federal safety rules.
  • Immediately report all unsafe conditions to management.

Working Conditions:

  • Indoor/outdoor environment subject to changing conditions and temperatures exceeding 90 degrees at times.