Executive Support Specialist

4 weeks ago

Michigan City, Indiana, United States Ursitti Enterprises LLC Full time
Job Overview

Ursitti Enterprises LLC seeks a highly skilled and organized Executive Support Specialist to provide exceptional administrative support to multiple companies. The ideal candidate will possess excellent communication skills, be adept at multitasking, and thrive in a fast-paced environment.

Key Responsibilities:

  • Manage calendars, schedule appointments, and coordinate meetings.
  • Handle email correspondence, draft communications, and respond to inquiries on behalf of the owner.
  • Prepare and organize documents, reports, and presentations as needed.
  • Arrange travel arrangements, including flights, accommodations, and transportation.

Business Liaison:

  • Act as a primary point of contact for internal and external stakeholders, including clients, vendors, and partners.
  • Facilitate communication between various departments within each company.
  • Coordinate with other assistants and team members to ensure efficient collaboration across business entities.

Project Management:

  • Assist in the planning, executing, and tracking of various projects across multiple companies.
  • Coordinate project timelines, resources, and deliverables to ensure timely completion.
  • Provide regular updates and reports on project progress to the owners.

Financial Administration:

  • Assist with basic financial tasks such as expense tracking, invoicing, and budget management.
  • Coordinate with accounting departments to ensure accurate financial records across all companies.
  • Handle sensitive financial information with discretion and confidentiality.

Requirements:

  • A bachelor's degree in business administration, management, or a related field is preferred.
  • Proven experience as a personal assistant, executive assistant, or similar role.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with a professional and diplomatic demeanor.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with productivity tools such as Google Workspace or Microsoft 365.
  • Discretion and confidentiality when handling sensitive information.
  • Ability to adapt to changing priorities and work well under pressure.
  • Previous experience supporting multiple executives or managing multiple projects is a plus.

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