Facilities Operations Manager

7 days ago

New York, New York, United States Private Listing Full time

Job Summary

The Facilities Operations Manager is responsible for overseeing the day-to-day management of building operations, ensuring facilities are safe, efficient, and operational.

This role involves managing staff, vendors, and budgets while maintaining a clean, functional, and secure working environment.

The Facilities Operations Manager will also be responsible for ensuring compliance with safety regulations and environmental standards, managing preventive maintenance programs, and addressing facility-related issues in a timely manner.

Key Responsibilities:

  1. Facility Operations & Maintenance:
  • Oversee the operation and maintenance of all facilities, including HVAC, electrical, plumbing, and other systems.
  • Coordinate regular inspections to ensure building systems are functioning correctly.
  • Manage preventive maintenance schedules to minimize downtime and extend the lifespan of equipment.
  • Respond promptly to facility-related issues and emergencies (e.g., repairs, breakdowns).
Vendor & Contractor Management:
  • Select, negotiate, and manage relationships with external vendors and service providers (e.g., cleaning, landscaping, security, etc.).
  • Monitor the quality of work performed by third-party vendors, ensuring compliance with contractual terms.
  • Ensure timely execution of service contracts and monitor performance against service level agreements (SLAs).
Budget Management:
  • Develop and manage the facilities budget, ensuring efficient use of resources and cost savings.
  • Track and report on facility-related expenses and expenditures.
  • Forecast future facility needs and costs, including equipment and repair/replacement expenses.
Health, Safety, & Compliance:
  • Ensure that all facilities meet local, state, and federal regulatory requirements, including health and safety standards.
  • Conduct regular safety inspections and implement corrective actions as necessary.
  • Promote a safe and healthy environment by managing emergency procedures, fire drills, and safety training.
Space Planning & Management:
  • Coordinate office layout changes, furniture setups, and space utilization to ensure optimal working conditions.
  • Collaborate with other departments to manage employee moves and office reorganizations.
  • Ensure that facilities meet the needs of employees, clients, and visitors.
Environmental Sustainability:
  • Identify and implement initiatives to improve the sustainability of the facility, including energy efficiency, waste reduction, and green building practices.
  • Promote eco-friendly practices such as recycling programs, energy conservation, and water-saving measures.
Team Leadership:
  • Supervise and lead a team of facilities staff, including janitorial, maintenance, and security personnel.
  • Provide training, guidance, and performance evaluations for facilities team members.
  • Foster a positive work environment and ensure high levels of employee morale.

Qualifications:

  • Proven experience (2+ years) in facilities management, building maintenance, or related fields.
  • Strong knowledge of building systems, including HVAC, electrical, plumbing, and fire safety.
  • Experience in managing budgets and cost control.
  • Excellent organizational, problem-solving, and communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Certification in facilities management (e.g., IFMA, BOMA) is a plus.

Estimated Salary: $80,000 - $110,000 per year.

Working Conditions:

  • Full-time position with MOD on rotative weekends.
  • Ability to work evenings or weekends for emergencies or scheduled maintenance.
  • Physical ability to perform light maintenance tasks or inspections when needed.

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