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Executive Assistant to the Director of Cellular Immunotherapy

2 months ago

Charlestown, Massachusetts, United States Mass General Brigham Full time

About Us

The Cellular Immunotherapy Laboratory at Mass General Brigham is seeking a highly skilled and experienced Executive Assistant to support the Director of Cellular Immunotherapy. This is a unique opportunity to join a dynamic team of researchers and clinicians working together to develop innovative treatments for cancer and other diseases.

Key Responsibilities

  • Provide administrative support to the Director of Cellular Immunotherapy, including calendar management, travel arrangements, and other business-related matters.
  • Collaborate closely with other administrators, business leaders, and colleagues to ensure seamless execution of projects and initiatives.
  • Coordinate and execute output and actions from leadership team meetings, including developing and implementing procedures and protocols.
  • Perform a variety of routine office duties, including typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, and planning and execution of department meetings and events.
  • Direct administrative activities, develop and organize procedures, and use written and verbal communication skills to represent the department.
  • Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
  • Function autonomously, exercise discretion and judgment, and work independently on a variety of complex and diversified assignments.
  • Ensure company procedures are followed and direct questions accordingly.
  • Handle correspondence and requests for information and may make decisions on behalf of the executive.
  • Independently research and develop reports and budgets for events and activities; draw conclusions and make recommendations to executive and/or administrative group.
  • May provide support for budgets in collaboration with Finance partner and executive assistants.
  • Perform duties that are both task and project oriented requiring interpretation and judgment.
  • Perform other clerical/administrative and support duties as needed.
  • Plan and prepare communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.

Requirements

  • Bachelor's degree or equivalent with 6+ years of related experience.
  • Strong organizational skills and attention to detail along with excellent follow through.
  • Comfortable working independently as well as in collaboration with the Administrative team and other administrative support across Mass General Brigham and its partner organizations.
  • Ability to demonstrate discretion in handling confidential information and dealing with high-level executives.
  • Ability to be flexible and prioritize work by considering its risk, importance, urgency, and potential implications.
  • Ability to work in a fast-paced, fluid, and dynamic environment.
  • Strong communication skills, both verbal and written; strong interpersonal skills, including the demonstrated ability to influence others and to build strong working relationships with individuals at different levels inside and outside the organization.
  • Demonstrated good judgment is key, including the ability to build trust, with high integrity and discretion with confidential information.
  • Strong customer service skills and excellent problem-solving skills.
  • Has ability to effectively gain cooperation of others without having formal authority.
  • Experience in a research setting preferred.
  • Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Google Suite (Google Calendar and Google Drive) and must be comfortable learning new software and technology.