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Grants and Procurement Specialist
2 months ago
Location : Sandpoint City Hall, ID
Job Type: Full Time Regular
Department: Central Services
JOB SUMMARY
The City of Sandpoint is seeking a dedicated professional to join our Central Services team in the role of Grants, Contracts, and Procurement Officer. This position is crucial for overseeing the administration of grants, contracts, and procurement processes.
COMPENSATION INFORMATION:
The salary range for this position is $28.21/hr. - $38.97/hr., with a general hiring range of $28.21/hr. - $32.44/hr. The starting salary will be determined based on the candidate's experience, qualifications, and education.
KEY RESPONSIBILITIES:
This role encompasses a variety of responsibilities, including but not limited to:
- Drafting solicitation documents to ensure compliance with applicable regulations.
- Managing contract documentation, including reviewing contractor submissions and processing payment requests.
- Conducting research to identify grant funding opportunities from various sources.
- Assisting project managers with grant applications and submission processes.
- Preparing and submitting grant reports and reimbursement requests in collaboration with program managers.
- Acting as a liaison between service area staff and external agencies during contract development.
- Recommending improvements to business processes for cost savings.
- Maintaining the City-wide procurement and contracting policies.
- Organizing and managing correspondence, reports, and related documentation.
- Coordinating the surplus program for City property.
- Establishing and maintaining secure contract and purchasing files.
- Keeping supervisors informed about work progress and potential issues.
- Participating in meetings and training to stay updated on relevant practices.
- Responding to inquiries from City staff, vendors, and contractors in a professional manner.
- Maintaining knowledge of rules affecting purchases, contracts, and grants.
- Assisting in the development of performance measures and reporting for Citywide activities.
- Performing additional duties as assigned.
CORE COMPETENCIES:
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- Government procurement and contract management procedures.
- Grant administration processes at federal and state levels.
- Modern office management practices and technology.
- Accounting principles relevant to local government.
- Leadership and team dynamics.
- Effective communication and report writing.
- Problem-solving and analytical thinking.
- Organizing and prioritizing tasks efficiently.
- Lead and motivate others in various situations.
- Follow detailed instructions accurately.
- Adapt to changing work environments and priorities.
- Collaborate effectively with diverse stakeholders.
WORKING CONDITIONS:
The position is primarily office-based with standard working hours. Some duties may require occasional evening or weekend work.
MINIMUM QUALIFICATIONS:
- A degree in business or public administration, accounting, or a related field.
- A minimum of four years of experience in contract management, procurement, or grant administration.
- Equivalent combinations of education and experience will be considered.
SPECIAL QUALIFICATIONS:
Certification as a Community Development Block Grants Administrator is required within the first year of employment.
INSURANCE AND BENEFITS:
Regular employees are eligible for comprehensive insurance benefits, including medical, dental, and retirement plans. Details regarding eligibility and coverage options will be provided upon hiring.
PAID TIME OFF:
Employees accrue paid time off based on their length of service, with additional leave options available for various circumstances.
