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Real Estate Transaction Coordinator

2 months ago

Millsboro Delaware, United States Northrop Realty Full time
Job Description

Job Summary:

Northrop Realty is seeking a highly skilled and organized Transaction Coordinator to join our team in Millsboro, DE. As a key member of our real estate team, you will be responsible for managing the entire listing-to-contract-to-close process, ensuring seamless transactions and exceptional customer service.

Key Responsibilities:

  • Act as liaison between real estate agents, clients, attorneys, title companies, and mortgage brokers during the process of a real estate sale, effectively managing administrative tasks involved in closing a sale.
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
  • Maintain accurate and compliant files for all transactions.
  • Create a house file (physical and digital) for all transactions.
  • Understand the listing agreement and contract of sale in order to summarize all important terms, conditions, and contingency dates.
  • Communicate with the agent several times throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the listing and/or closing process.
  • Establish relationships with all third parties, including lenders, inspectors, appraisers, and all agents, to ensure a smooth closing process and share relevant information.
  • Be the first point of contact for all questions that arise throughout the listing process, from providing showing feedback to ordering brochures to ensuring the home is showcased well in both the MLS and associated marketing.
  • Be the first point of contact/resource for all questions that arise throughout the closing process, from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.).
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate.
  • Coordinate closing date, time, and location and notify all parties.
  • Notify client about utility accounts to set up/cancel.
  • Ensure the closing file for the agent is complete, including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing.
  • Close out the file after the closing, including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the CD-ALTA, processing the check, and uploading all settlement-related documents to our CRM.

Requirements:

  • Active Delaware real estate license or currently enrolled in real estate classes.
  • Prior real estate transaction experience preferred.
  • Exceptional knowledge of both the listing and sales process.
  • Strong sense of urgency without compromising quality.
  • Ability to adapt to change and be solutions-oriented.
  • Excellent communication and customer service skills.
  • Ability to work independently and as part of a team.