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Program Manager, AI Acceleration

2 months ago

Princeton New Jersey, United States Princeton University Full time
Job Summary

We are seeking a highly skilled and experienced Program Manager to join our team at Princeton University. The successful candidate will provide administrative support for our AI for Accelerating Invention initiative, working closely with faculty directors and researchers to guide the development and day-to-day operations of the initiative.

Key Responsibilities
  • Strategic Planning and Administration
    • Support the Director's vision for the initiative by enabling strategies for growth and development.
    • Provide administrative support for the initiative's campus and external outreach, aiding in the cultivation of new research projects.
    • Assist with the AI Lab seed funding efforts, ensuring effective management and dissemination of resources.
    • Improve processes to enhance efficiency and effectiveness, and collaborate with other AI Lab Program Managers to ensure operational alignment.
  • Budget and Financial Management
    • Develop and oversee the initiative's budget in collaboration with the initiative Director and the AI Lab Executive Director. Responsible for the careful and appropriate stewardship of University resources.
    • Prepare financial reports and track financial commitments.
  • Research and Events
    • Oversee the planning, coordination, organization, and execution of initiative events and activities, including lecture series, symposia, seminars, and colloquia.
    • Coordinate the administrative support for the research component of initiative activities, including supporting postdocs, graduate students, research software engineers, and research scientists.
  • Personnel Management
    • Assist the AI Lab Director with the hiring of researchers, postdoctoral fellows, administrative and technical staff appointments for the AI Lab.
    • Supervise the hiring, performance reviews, merit increase process, and terminations of initiative administrative staff, including regular staff, short-term professional employees, casual hourly employees, and student and intern employees.
  • Communications
    • Provide support for initiative communications efforts, including website, social media, print, and internal and external communications.
    • Maintain and update the initiative website and serve as project manager for website redesign projects.
  • Facilities Management
    • Provide support for office moves, renovations and repairs; coordinate initiative space assignments and the purchase of furniture and equipment.
Qualifications
  • Essential Qualifications
    • Bachelor's degree or equivalent, plus 5 or more years of relevant experience.
    • Ability to interact and function in a cross-disciplinary academic environment.
    • Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations.
    • Strong organizational and management skills and good judgment; demonstrated project management skills; responsiveness with the ability to handle multiple tasks in a timely manner.
    • Confident, articulate, and professional written and verbal communication skills.
    • Strong personal initiative; self-motivated and self-directed; unwavering commitment to excellence.
    • Demonstrated tact, diplomacy, and discretion; appreciation for the values of higher education and sensitivity to the nuances of academic culture.
  • Preferred Qualifications
    • Advanced degree preferred
    • Experience in university administration strongly preferred
    • Conference and event planning experience