Purchasing Manager

2 months ago

Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

Job Summary

The Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled Senior Procurement Specialist to join our team. As a key member of our procurement department, you will be responsible for acquiring complex services, supplies, and materials utilizing the formal bid process.

Key Responsibilities

  • Work with departments to plan, organize, coordinate, review, and prepare specifications and contract documents in accordance with the District's Purchasing Act and internal policies and procedures.
  • Assist requesting departments in preparing technical specifications, scopes of work, and qualification requirements.
  • Review and recommend changes to contract documents and specifications, invitations to bid, requests for proposals, requests for quotations, and expressions/qualifications of interest prior to advertising to the public.
  • Identify potential sources for materials, supplies, equipment, and services.
  • Conduct pre-bid and pre-proposal conferences as needed for contracts and requests for proposals.
  • Evaluate and analyze competitive sealed bids, competitive sealed proposals, requests for quotations, and requests for statements of interest/qualifications; tabulate complex bids.
  • Engage in competitive negotiations with consultants regarding scope of work, prices, and terms and conditions.
  • Participate in and coordinate the activities of evaluation committees for requests for proposals and statements of expression of interest; assist evaluation committees in applying purchasing policies and procedures to ensure the justification documents support the recommendation to award.
  • Review and execute purchase orders, change orders, and cancellations of requisitions as necessary.
  • Participate in planning and improving procurement processes, including any changes to the ERP system or website enhancements; participate in testing of any system enhancements related to the purchasing function.
  • Establish outline agreements for sole source purchases.
  • Serve as a liaison between District users and suppliers of goods and services; resolve quality discrepancies, contact users regarding substitutions, provide product or service advice; arrange for demonstrations and interviews with salespersons.
  • Maintain product awareness in assigned areas of commodities.

Requirements

  • Graduation from a four-year accredited college or university majoring in business or public administration or a related field.
  • Four years of experience in purchasing materials, supplies, and equipment as a prime duty.

Substitution

  • Additional experience in purchasing materials, supplies, and equipment as a prime duty may be substituted for the required education on a year-for-year basis.
  • Graduate study in the designated fields may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Promotional Requirement

  • Two years of service with the District as a Buyer.
  • Civil service status as a Buyer.

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