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Financial Operations Manager

2 months ago

Cleveland, Ohio, United States Millennia Housing Management Full time
Job Overview

Position Summary

The Financial Operations Manager plays a crucial role in overseeing and guiding the accounting functions that support the property assets of Millennia Housing Management. This position is integral to the budgeting and forecasting processes, as well as managing the collection and consolidation of financial data for both internal and external reporting. The role also involves evaluating accounting systems and internal controls while leading the departmental team.

Key Responsibilities

  • Assist in directing the daily accounting operations of the team, including managing client billing, ensuring accurate payroll, handling accruals, and overseeing accounts payable expense categorization at the departmental level, along with preparing monthly reconciliations.
  • Oversee the preparation of financial reporting packages and collaborate with the property management team to analyze results against budget forecasts, previous months, and prior year performance.
  • Coordinate the month-end closing processes for designated business units.
  • Supervise the annual financial audit and common area expense audit.
  • Prepare the annual financial budget and provide updates on periodic forecasts.
  • Ensure the effectiveness and efficiency of accounting processes, providing training to Property Accountants as necessary.
  • Maintain effective internal accounting controls over processes and reporting.
  • Identify and implement improvements to internal controls.
  • Support compliance with accounting policies and procedures, assisting in the periodic review and updates of policy documentation.
  • Ensure that accounting workpapers are accurately prepared and readily available for review or audit as required.
  • Prepare or oversee the preparation of documentation for non-standard accounting transactions as needed.
  • Manage special projects as they arise.
  • This role includes supervising and mentoring team members.
  • Provide constructive feedback to team members regarding performance and growth opportunities.
  • Communicate with senior management regarding team performance and make recommendations as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Qualifications

  • Bachelor's degree in Accounting, with a CPA or MBA preferred, or an equivalent combination of education and experience.
  • A minimum of 8 years in a senior-level accounting role.
  • Preferred candidates will have experience in real estate and/or property management.
  • Demonstrated experience in business operations management.
  • Strong knowledge of GAAP.
  • Ability to thrive in a dynamic and evolving environment.
  • Proven capability to understand complex accounting processes and effectively manage the month-end closing process.
  • Familiarity with property management software such as MRI, RealPage, or Yardi is preferred.
  • Proficient in Microsoft Office Suite, particularly Excel and Word.
  • Exceptional attention to detail along with strong organizational and writing skills.
  • High integrity and dependability, with a strong sense of urgency and results orientation.
  • A blend of public accounting and industry experience is advantageous.
  • Strong organizational skills with the ability to prioritize multiple tasks effectively.
  • Excellent interpersonal skills, capable of building relationships with stakeholders, including staff and external partners.
  • Expert written and verbal communication skills.
  • Proactive problem-solving abilities with strong decision-making skills.
  • A resourceful team player who can also work effectively independently.
  • Proven ability to handle confidential information with discretion and adapt to competing demands.
  • Demonstrated success in achieving high-performance goals and meeting deadlines in a fast-paced environment.
  • A forward-thinking mindset that actively seeks opportunities and proposes solutions.
  • Strong leadership capabilities.

Work Environment & Physical Requirements

  • Work is conducted in both indoor and outdoor residential settings, with regular exposure to varying temperatures, noise levels, and equipment.
  • Able to work independently or collaboratively as part of a team, supporting managers with special projects.
  • Strong collaboration skills are essential, as this role requires effective interaction across various functional areas.
  • The physical demands outlined here represent those that an employee must meet to successfully perform the essential functions of this role.
  • While performing the duties of this position, the employee may occasionally be required to stand, walk, sit, use hands to handle objects, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 80 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Values

  • Respect: Demonstrating self-awareness and reflecting on one's actions to foster growth and success while embracing diversity.
  • Collaboration: Strengthening relationships with residents, owners, partners, and employees through effective communication and understanding.
  • Service Orientation: Anticipating the needs of stakeholders and striving to create meaningful experiences and lasting relationships.
  • Performance Focus: Achieving exceptional results by aligning efforts with business priorities and critically analyzing performance metrics.

Expected Work Hours & Travel

Flexibility to work various shifts, including weekends and evenings, as needed. Travel may be required.

Equal Opportunity Employment Statement

Millennia Housing Management is an Equal Opportunity Employer. Employment decisions are based solely on job qualifications, without regard to race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

Background Check Process

Employment with Millennia Housing Management is contingent upon the successful completion of a comprehensive background check, including reference checks, pre-employment drug testing, credit, and criminal background review.

About Millennia Housing Management

Founded by Frank T. Sinito in 1985, Millennia Housing Management has evolved from a small multi-family development to a high-performance enterprise operating across various sectors, including multi-family real estate development, property management, and hospitality. We invite you to grow your career with us as we serve a diverse community of residents, clients, and customers.

At Millennia, we value respect, service, performance, and collaboration. These principles guide our culture and success, and we seek employees who embody these values. Join our team to be part of an environment that fosters growth and excellence, recognized by industry associations for our commitment to quality and service.