Financial Operations Manager

6 days ago

Itasca, Illinois, United States COFCO Full time

About COFCO

COFCO is a leading national dealership specializing in office, healthcare, education, government, senior living, and hospitality spaces. Our company has been in operation since 1962 and has grown to become one of the largest privately-owned dealer partners of HNI in the United States.

Job Summary

The Financial Operations Manager will oversee the management and coordination of accounts payable, billing, and cash applications for our organization. This role requires strong leadership and organizational skills to ensure efficient processing of vendor payments, preparation of payments, reconciliations of accounts, and management of queries across clients and vendors.

Responsibilities

  • Process Compliance and Integrity: Maintain clarity, capability, and accountability across the team and clients in regards to core process and standards. Ensure delivery of quality and efficient outcomes in alignment with core process and standards. Collaborate with department leadership to identify and champion process and policy improvements to ensure efficiency and integrity of accounts payable system (accuracy, confidentiality).
  • Work Management: Perform monthly reconciliations of inventory. Provide accounting assistance to project managers and operations staff. Process 1099 reports and forms at year-end. Performs monthly and yearly closing processes, including supporting annual audits. Oversee routine department activities such as issuing purchase orders to manufacturers and service providers, processing of bi-weekly check runs and ACH payments, taking advantage of vendor discounts. Conduct quality checks to ensure accuracy of order entry requirements, backorder reports, vendor invoice coding, and proper document retention. Ensure any inquiries and payment issues are responded to and resolved in a timely manner. Secure effective workload distribution, balance, and prioritization across the team. Manage issues appropriately via coaching, troubleshooting, or escalation to expedite resolution and minimize risks, errors, and inefficiencies.
  • Team Operations Management: Foster and maintain effective team operations in alignment with department and office direction and guidelines. Collaborate on initiatives and programs that drive engagement and targeted results. Manage and approve vacation and time-off schedule ensuring adequate workload and holiday coverage and compliance. Make decisions and recommendations in alignment with department priorities and plans. Address performance and policy compliance issues in alignment with proven practices, seeking advice and support as needed.
  • Team Performance and Growth: Collaborate on recruiting and onboarding activities that promote team member integration and team development. Execute the performance management process and provide coaching and ongoing feedback to effectively enhance and recognize performance, and develop goals. Advocate for the wellbeing, growth, and interests of the team through informal and formal initiatives and programs. Model and reinforce a values-driven, inclusive culture across the team and office.
  • Client and Vendor Relationship Management: Build and foster quality relationships across the organization, with internal clients and external service providers and manufacturers. Represent and reinforce COFCO brand in interactions with vendors and internal clients. Leverage cross-department relationships and expertise to execute work in the best interests of all parties involved. Promote quality relationships to foster a sense of community.

Requirements

Qualifications - Education and Experience

  • High school diploma or equivalent required
  • Minimum of five years' experience with accounts payable, billing and cash application
  • Minimum three years' experience effectively managing an intact team
  • Extensive knowledge of accounting principles and practices as it applies to financial reporting
  • Proficient with spreadsheets, pdf files, and working in a paperless environment
  • Advanced Excel skills
  • Possess excellent customer service, communication (written and verbal), and interpersonal skills orientation
  • Strong learning and coaching capabilities to foster continuous learning and professional development
  • Conscientious and flexible, with a strong work ethic and problem-solving, process, and team orientation

Benefits

We offer competitive wages based on skills and experience, as well as comprehensive benefits packages. We are fully committed to cultivating a culture that is inclusive and integrates our Core Values in everything we do, every interaction we have, and every decision we make.

Salary Range: $80,000 - $110,000 per year

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