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Chief of Staff

2 months ago

GondrecourtleChâteau, Grand Est, United States University of Minnesota Full time
About the Role

The Department of Industrial and Systems Engineering at the University of Minnesota is seeking an experienced and skilled individual to fill the position of Chief of Staff. This is an exciting opportunity to manage the department's operations, finances, human resources, and facilities.

Key Responsibilities
  • Operations and Finance (60%)
    • Oversee departmental budget in collaboration with the department head and accountant.
    • Ensure compliance with relevant policies and procedures.
    • Manage financial data and generate reports to identify trends and forecast future needs.
    • Coordinate workflows among staff to ensure efficient day-to-day operations.
  • Human Resources (30%)
    • Serve as the primary department resource for University, Collegiate, and departmental human resource policies, procedures, and practices.
    • Coordinate or oversee searches and the onboarding/transition/visa processes for faculty, visiting scholars, and staff.
    • Supervise administrative staff, including recruiting, interviewing, hiring, onboarding, training, performance evaluations, disciplining, and promoting professional development.
  • Facilities (5%)
    • Serve as the primary building space representative.
    • Help the department head in allocating departmental space.
    • Ensure a safe environment for students, staff, and faculty, and implement a building emergency plan.
  • Miscellaneous (5%)
    • Attend regular Collegiate administrator meetings.
    • Serve on Collegiate and University committees as needed.
Requirements
  • Bachelor's degree and at least 8 years of work experience related to this position.
  • Excellent written and verbal communication skills.
  • Attention to detail.
  • Strong interpersonal skills.
  • Discretion, integrity, and the ability to maintain/enforce confidentiality of sensitive information.
  • Experience with managing organizational resources, operations, policies, and/or people.
  • Experience with using spreadsheet and word processing software.
  • Ability to work with diverse faculty, staff, and students and a commitment to fostering a culture of inclusion.
Preferred Qualifications
  • A graduate degree in a related field such as accounting, business administration, finance, or human resource management.
  • Prior supervisory responsibilities in an academic or other similar professional unit, including an ability to fairly distribute work among staff and to support staff's professional growth.
  • Experience working in the higher education field.
  • Excellent organizational skills with the ability to manage multiple competing priorities.
  • Experience with financial planning and budget management.
  • Experience with human resource and payroll management.
  • Experience with managing or overseeing financial, operational, human resources, and compliance aspects of sponsored research projects.
  • Experience with using human resources and financial software.
  • Knowledge of University of Minnesota financial, operational, and human resource policies and procedures.
  • Knowledge of University of Minnesota systems for human resource management, financial management, sponsored projects administration, donor management, etc.