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Operations Director

2 months ago

GondrecourtleChâteau, Grand Est, United States MNCASA Full time
About the Role

MNCASA is seeking an experienced Operations Director to provide strategic leadership and support to our organization. As a key member of our leadership team, you will play a critical role in driving our mission forward and ensuring the effective operation of our programs and services.

Key Responsibilities
  • Administrative and Operational Management
    • Represent MNCASA at community meetings and on committees to promote our mission and build partnerships.
    • Manage overall IT services for the organization, including coordination with our IT contractor.
    • Oversee daily office functions, including mail, deliveries, equipment, and supplies.
    • Manage organizational contracts for professional services that support our mission.
    • Coordinate services with human resources and employee benefits programs.
    • Manage business insurance renewals in coordination with our insurance broker.
  • Financial Management
    • Work in partnership with our Executive Director and Program Directors to manage organization finances and ensure good governance and financial accountability.
    • Assist with grant applications, budget development, and financial reporting.
    • Create monthly allocation plans for staff time and salary across the organization.
    • Work with the Executive Director to develop, refine, and implement budgets, and monitor for adherence.
    • Authorize purchases and expenditures up to $5,000.
    • Assist with invoicing, financial document preparation, and communication with finance contractors.
    • Develop strategies to ensure maximum efficiency in the utilization of human and financial resources.
    • Prepare documents and information for annual financial audit and single audit.
  • Organizational Leadership
    • Work closely with our leadership team to develop and meet organizational strategic initiatives and goals.
    • Manage facility operations and create, review, and implement policies and procedures for tracking progress.
    • Collaborate with the Executive Director on strategic planning and implementation, including developing and monitoring completion of organizational goals and objectives.
    • Work with the Executive Director, Program Directors, and HR consultants to develop, refine, and implement hiring, benefits, and internal procedures and practices.
    • Promote organizational operation efficiency aligned with strategic directions and goals.
  • Supervisory Responsibilities
    • Manage employee and team performance, ensure adequate training, communicate job expectations, and coach employees.
    • Manage the hiring process for positions within the team, develop and update job descriptions, and assign work schedules.
    • Manage and ensure effective employee relations, create an inclusive and safe work environment, and establish effective communication lines.
    • Accept resignations, initiate terminations, and execute layoff actions following established protocols.
    • Review and approve leave and overtime requests, and review and approve timecards in a timely manner.
    • Ensure all personnel changes for the team are entered into the Human Resources Management System in a timely fashion.
Requirements
  • Bachelor's degree in a related field, previous project coordination experience, and/or previous experience in a related field a plus.
  • Minimum of five years of experience in project management and administrative work or comparable skills and experience, preferably in the non-profit sector.
  • Experience managing federal and state contracts, including extensive knowledge of grant compliance, reporting requirements, and experience in developing budgets and projections.
  • Experience with financial management, including creating, analyzing, interpreting, and projecting budgets for grants, projects, and the overall organization.
What We Offer
  • A competitive salary range of $77,500 - $83,500 per year.
  • A generous paid time off (PTO) policy.
  • Nine paid holidays in addition to a paid year-end holiday break.
  • Paid employee volunteer time.
  • Competitive health, dental, vision, life, and disability insurance.