Commercial Real Estate Paralegal Specialist

17 hours ago

Pittsburgh, Pennsylvania, United States Jobot Full time
Job Title: Commercial Real Estate Paralegal

This is a unique opportunity to join a reputable law firm as a Commercial Real Estate Paralegal. The ideal candidate will have at least 5 years of experience supporting attorneys in complex transactional real estate matters.

Responsibilities:
  • Assist in drafting various real estate documents, including deeds, leases, purchase and sale agreements, declarations, easements, and development agreements.
  • Help prepare documents related to operating and shell entities, such as partnership agreements, shareholder agreements, and membership agreements.
  • Manage the archival of historical versions of transaction documents throughout the negotiation and review process.
  • Ensure the correct versions of documents are used and advanced at each step of the transaction process until execution.
  • Facilitate the formation of legal entities, including LLCs, corporations, and limited partnerships, ensuring compliance with legal requirements.
  • Access and retrieve documents from recorder and court record offices.
  • Manage the filing of documents related to real estate transfers and tax appeals.
  • Oversee the production and delivery of documents, corporate resolutions, certificates, and other materials necessary to close transactions.
  • Coordinate with attorneys, clients, and other stakeholders to gather information and documents.
  • Schedule and confirm appointments, manage calendars, and ensure all parties are informed of upcoming commitments and responsibilities.
  • Prepare and distribute correspondence, memos, and forms.
  • Manage closing and project checklists.
  • Maintain and organize physical and digital files for easy access and retrieval.
  • Ensure confidentiality and secure handling of sensitive information.
Requirements:
  • At least 5 years of experience supporting attorneys in complex transactional real estate matters.
  • Proficiency in title matters, including title abstract and property survey review.
  • Paralegal Certificate preferred.
  • Strong attention to detail in all work.
  • Ability to manage multiple files and prioritize workloads to meet all deadlines effectively.
  • Excellent oral and written communication skills, with the ability to interact professionally with all levels of management, staff, and clients.
  • Strong research skills and the ability to navigate public record systems.
  • Ability to independently solve problems and exercise sound judgment with minimal direction.
  • Proficiency in legal software and Microsoft Office Suite.
  • Experience with iManage and Prolaw is a plus.

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