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Executive Support Specialist

2 weeks ago


Santa Monica, California, United States Insight Global Full time
Job Description
As an Executive Support Specialist at Insight Global, you will play a vital role in supporting a dynamic individual with exceptional organization and resourcefulness. Key responsibilities include managing daily schedules, appointments, and travel arrangements, as well as handling confidential information with discretion.

**Key Responsibilities:**
• Manage daily schedule, appointments, and travel arrangements.
• Assist with event planning and coordination.
• Handle confidential and sensitive information.
• Organize and manage email correspondence, phone calls, and mail.
• Prepare reports, presentations, and other documents.
• Maintain accurate digital records and filing systems.
• Conduct research and provide summaries on various topics.
• Assist in the coordination and execution of creative projects and initiatives.
• Liaise with artists, designers, and other creative professionals.
• Help brainstorm and develop new ideas and concepts.
• Support in organizing domestic and international travel.
• Handle bill payments, invoicing, and financial record-keeping.
• Act as a liaison between the lead assistant and various vendors and business associates.

Requirements:
Proven experience as a personal assistant, executive assistant, or similar role supporting high net worth individuals. Exceptional organizational and time-management skills, strong written and verbal communication abilities, and high level of discretion and confidentiality are required. Proficiency in Google Suite and other relevant software, as well as expertise in Excel and Google Slides, are necessary. Familiarity with professional organization and a flexible schedule with availability to travel, both domestic and international, as needed, are also required.

About Us
Insight Global is a leading provider of innovative staffing solutions. We pride ourselves on delivering exceptional service and results-driven support to our clients. As a valued member of our team, you will have the opportunity to work with talented professionals and contribute to our mission of delivering outstanding service and value.