Office Support Specialist

2 days ago


Horseheads North, New York, United States Nesco Resource Full time

Job Title: Office Support Specialist
Estimated Salary: $43,000 - $51,600 per year (based on 40 hours/week)
Work Schedule: Monday thru Friday 8am to 5pm

About the Job:

  • We are seeking a highly organized and detail-oriented individual to perform clerical tasks that support daily operations. The successful candidate will work closely with key personnel to ensure timely and accurate task completion and reporting while maintaining a professional environment.

Key Responsibilities & Deliverables:

  1. Visitor Management:
  • Welcome visitors with warmth and professionalism, conducting tours of the facility as needed.
  • Manage visitor and new hire check-ins, ensuring familiarity with the plant's layout and operations.
Communication & Phone Management:
  • Answer, screen, and direct phone calls for office employees, providing exceptional customer service.
  • Handle employee inquiries, forwarding sensitive or complex issues to HR.
Mail and Document Handling:
  • Receive, sort, and distribute daily mail, deliveries, and faxes efficiently.
Human Resources Support:
  • Assist with new hire orientation and onboarding processes, ensuring a smooth transition into the company.
  • Support HR projects such as employee events, programs, and communication initiatives.
  • Maintain accurate records of employee absences and schedule changes.
Office Administration:
  • Oversee office supply purchasing and reconciliation processes to optimize efficiency.
  • Coordinate travel arrangements and itineraries for senior management when necessary.
Other Duties:
  • Perform additional tasks as assigned to ensure seamless office operations.

Requirements:

  • High school diploma or equivalent; additional education in office administration is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent communication and interpersonal skills.
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
  • Previous experience in a manufacturing or plant environment is beneficial but not required.

Work Environment:

  • This position operates in an office setting within a manufacturing facility. Occasional walking tours of the plant may be necessary.


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