Office Support Specialist
2 days ago
Job Title: Office Support Specialist
Estimated Salary: $43,000 - $51,600 per year (based on 40 hours/week)
Work Schedule: Monday thru Friday 8am to 5pm
About the Job:
- We are seeking a highly organized and detail-oriented individual to perform clerical tasks that support daily operations. The successful candidate will work closely with key personnel to ensure timely and accurate task completion and reporting while maintaining a professional environment.
Key Responsibilities & Deliverables:
- Visitor Management:
- Welcome visitors with warmth and professionalism, conducting tours of the facility as needed.
- Manage visitor and new hire check-ins, ensuring familiarity with the plant's layout and operations.
- Answer, screen, and direct phone calls for office employees, providing exceptional customer service.
- Handle employee inquiries, forwarding sensitive or complex issues to HR.
- Receive, sort, and distribute daily mail, deliveries, and faxes efficiently.
- Assist with new hire orientation and onboarding processes, ensuring a smooth transition into the company.
- Support HR projects such as employee events, programs, and communication initiatives.
- Maintain accurate records of employee absences and schedule changes.
- Oversee office supply purchasing and reconciliation processes to optimize efficiency.
- Coordinate travel arrangements and itineraries for senior management when necessary.
- Perform additional tasks as assigned to ensure seamless office operations.
Requirements:
- High school diploma or equivalent; additional education in office administration is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Previous experience in a manufacturing or plant environment is beneficial but not required.
Work Environment:
- This position operates in an office setting within a manufacturing facility. Occasional walking tours of the plant may be necessary.
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