Purchasing Coordinator 1/2 Flex

2 weeks ago

Palmer, Alaska, United States State of Alaska Full time
Position Overview:
This role is exclusively available to residents of Alaska. Please review the residency criteria to confirm your eligibility.


Compensation is determined by the location of the chosen candidate; salary discussions will occur during the interview process.


Compensation by Location:
Anchorage or Palmer:
$29.73 per hour

Juneau:
$31.22 per hour

Key Responsibilities:


Under the guidance of the Department Procurement Manager, the Procurement Specialist (PS) 1/2 will collaborate closely with various divisions within the Department of Administration to facilitate their primary missions by executing professional procurement tasks.

The PS1 role involves supporting divisions with entry-level procurement activities, which include managing small procurements valued under $100,000. Additionally, this position may assist more experienced Procurement Specialists with larger projects and solicitations.

Other responsibilities encompass contract management, issuing contract amendments, overseeing agency leasing, managing vehicle and property inventories, and performing additional tasks as assigned.

As you gain expertise in this role, you may be entrusted with more advanced responsibilities. The PS2 role includes conducting procurements for designated clients, with the ability to manage formal solicitations, Invitations to Bid (ITB), and Requests for Proposals (RFPs) as permitted by Alaska Statutes and relevant regulations.


About Our Organization:


The Office of Procurement and Property Management (OPPM) is committed to delivering efficient, cost-effective, and customer-oriented services to State of Alaska agencies, enabling them to concentrate on their core functions rather than routine administrative tasks.

The primary goals of OPPM include standardizing and optimizing business processes, leveraging technology to minimize costs, enhancing efficiency, and providing superior service quality.

OPPM is dedicated to improving the procurement processes of the State and empowering agencies to deliver exceptional service to all Alaskans.


Benefits of Joining Our Team:

Our team fosters a culture of support and professional growth. We offer multiple career advancement pathways across various job categories, allowing employees to progress as they acquire new skills and knowledge.

This position features a clear promotional trajectory from Procurement Specialist 1 to Procurement Specialist 2 within our team, eliminating the need to reapply for the higher-level position.

The work is engaging, fulfilling, and designed to promote a healthy work/life balance. Employees can benefit from a hybrid telecommuting schedule, receive training and mentorship, and collaborate with passionate team members.


Working Environment:

OPPM operates from centrally located offices, providing a hybrid telework option to maximize flexibility for our employees. We utilize collaborative platforms to maintain a cohesive team atmosphere.


Ideal Candidate Profile:

We seek candidates who possess the following competencies in addition to the minimum qualifications:


Conscientiousness:
Demonstrates a strong commitment to work responsibilities and exhibits responsible behavior.

Customer Service Orientation:
Proactively addresses the needs of both internal and external clients, delivering high-quality services and striving for continuous improvement.

Learning Agility:
Employs effective learning strategies to acquire and apply new knowledge and skills, utilizing training and feedback for self-development.
Mathematical Proficiency:
Accurately performs calculations involving whole numbers, fractions, decimals, and percentages.

Special Note:
OPPM Level III procurement certification is required, as these certifications provide the necessary authority as outlined in Alaska Statutes.

If you believe your skills align with this role or you are eager to develop them, we encourage you to submit your application through the appropriate channels.

Competencies: Candidates should possess analytical thinking, attention to detail, computer proficiency, and effective oral and written communication skills.

Experience in business administration, logistics, supply chain management, or related fields is preferred, particularly in areas such as property control, purchasing, and contract administration.

Note: Some positions may require an Alaska driver's license.


Application Instructions:

Applicants must provide three professional references, including names, job titles, employers, and current contact information. At least one reference should be a current or former supervisor.

To ensure your application is evaluated, please answer all supplemental questions thoroughly, as these responses will serve as a writing sample for the interview selection process.

For education verification, please complete the Education section of the application, including any relevant transcripts.

This recruitment is exclusively for Alaska residents. Applicants must meet the residency requirements to be considered for employment.

All work experiences relevant to the minimum qualifications must be documented in the application package.

We are an equal opportunity employer, committed to compliance with the Americans with Disabilities Act (ADA).

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