Correctional Records Clerk II

1 month ago


Safford, United States Arizona Official Website of State of Arizona Full time
Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a highly skilled and detail-oriented individual to perform complex clerical work regarding inmate records. This position involves daily communications, auditing, file organizing, report writing, and record-keeping.

Key Responsibilities:
  • Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
  • Generates Notifications of Release for upcoming releases
  • Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
  • Completes all court document entries for the institution
  • Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
  • Processes violator paperwork, prepares files, and tracks violator warrants
  • Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
  • Tracks document requests for necessary completion of inmate institutional files
  • Attends yearly training and trains Correctional Records Clerk I's
  • Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
  • Drives on State business
  • Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
  • Knowledge of:
    • Office practices and procedures
    • Laws, rules, policies, and procedures governing inmate files and documents
    • Automated data, manual storage, and retrieval techniques and equipment
    • Numerical and digital filing systems
    • Operation of office equipment including copiers, fax machines, and telephones
    • Basic mathematics
    • Business English, including grammar, spelling, and punctuation
    • Computer usage and various software programs (Microsoft Office and Google Suites)
  • Skill in:
    • Written and verbal communication
    • Establishing and maintaining interpersonal relationships
    • Researching, collecting, and formatting information
    • Performing office clerical practices and techniques
    • Sorting, filing, retrieving, and replacing files/records
    • Utilizing a computerized database to perform data entry
  • Ability to:
    • Learn and use the Arizona Correctional Information Systems (ACIS)
    • Work with minimal supervision
    • Interpret and apply department policies and privacy guidelines governing the provision of inmate information to others
    • Lead and train in work assignment
    • Follow verbal and written guidelines
    • Work in a prison environment
Requirements:
  • High School Diploma or General Education Development (GED)
  • Customer service experience
Benefits:

The State of Arizona offers an excellent and affordable comprehensive benefits package to meet the needs of our employees:

  • Vacation and sick days with 10 paid holidays per year
  • Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
  • Exceptional retirement program
  • Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
  • An incentivized commuter club and public transportation subsidy program
Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).



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