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Billing Specialist

2 months ago

Ames, Iowa, United States Land O'Lakes, Inc. Full time

Position Overview

The Invoice Processing Associate plays a crucial role in managing supplier invoices and ensuring the accurate generation of customer invoices. This position is vital for maintaining strong relationships with both suppliers and customers, directly influencing their satisfaction levels. Ideal candidates will thrive in a collaborative environment while also being capable of working independently, demonstrating strong attention to detail and effective communication skills.

Work Schedule

This role typically requires a commitment of 40 hours per week (8 hours/day, Monday to Friday) and is eligible for a comprehensive benefits package. There may be occasions where overtime is necessary.

Office Requirements

Employees are expected to work a minimum of 2 designated days per week in the office, with the flexibility to work remotely for the remaining 3 days after completing the initial training period.

Key Responsibilities

  • Administrative Duties:
  • Maintain document retention for sales contracts, purchase agreements, and other essential documents.
  • Generate reports as requested on a daily, weekly, or monthly basis.
  • Participate in phone rotation for customer service inquiries.
  • Distribute ACH payment remittances.
  • Update Bills of Lading (BOL) for truck and rail orders, ensuring all necessary information is accurately recorded.
  • Engage with a diverse range of individuals across various departments.
  • Perform additional tasks as assigned.

  • Invoicing Responsibilities:
  • Process supplier invoices for direct shipments and create customer invoices for both the USA and Canada.
  • Manage and oversee direct ship payables.
  • Ensure a turnaround time of 2 business days for direct ship invoicing.
  • Develop a foundational understanding of supplier B2B processes for automated invoicing.
  • Gain insights into auto-invoicing for terminals owned and leased by the company.
  • Act as a backup for daily download processing tasks.

Qualifications:

  • A high school diploma or GED is required. A minimum of 1 year of experience in administrative or accounts payable roles is preferred, although an associate degree is not mandatory.

Compensation:

The hourly wage is determined based on experience.

About Land O'Lakes, Inc.

Land O'Lakes, Inc. is a farmer- and member-owned cooperative dedicated to transforming the food industry. Recognized as a Top Workplace by Indeed and LinkedIn, as well as being listed among TIME's Most Influential Companies, we offer a comprehensive benefits package to support the well-being of our employees and their families.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. We maintain a drug-free workplace, including post-employment substance abuse testing in accordance with our Drug and Alcohol Policy.